Workplace Manager

Cohesity is the leader in AI powered data security with over 13,600 enterprise customers worldwide. We protect data on premises, in the cloud, and at the edge, and are headquartered in Santa Clara, CA.

We're looking for a Workplace Manager

Oversee the daily operations, services, and workplace experience within our Cork office. This on site role ensures the office reflects our values, supports productivity, and fosters a sense of connection and belonging for employees and visitors.

How You'll Spend Your Time Here

• Oversee daily operations across all workplace services, including reception, food & beverage, janitorial, mail/shipping, and office supply management.
• Ensure the office environment is safe, welcoming, and aligned with brand and culture standards.
• Lead space management and seating assignments.
• Develop and launch a robust facility management and preventive maintenance program in collaboration with other workplace site leaders.
• Oversee planning and execution of MAC (Moves, Adds, Changes) projects, including permitting and construction of small projects.
• Manage facilities emergencies and issue timely communications to employees and executives via Slack and email.
• Own budget and lead detailed fiscal planning, ensure accurate budget tracking and forecasting, and drive accurate accruals reporting.

Vendor & Service Management

• Manage vendor contracts and service delivery (janitorial, facility maintenance, food & beverage, office supplies, etc.).
• Conduct regular vendor performance reviews and service level audits to ensure accountability.
• Partner with Procurement and Finance on budgeting, cost control, and contract renewals.
• Ensure timely issuance of POs and PO tracking and invoicing across all services.
• Supervise vendor staff and oversee daily schedules, training, and performance.

Workplace Experience & Events

• Partner with event planners to drive onsite engagement through hospitality focused services and cultural initiatives.
• Support events, all hands & town hall meetings, executive visits, and furniture, janitorial, catering services.
• Act as the face of workplace operations, ensuring employees feel supported and valued.
• Collaborate with IT for AV, conference room, and technology support.
• Serve as the key point of contact for building management and landlord relations.
• Partner with Security to ensure a safe, secure, and compliant workplace environment.

You'll Be A Fit If You Have

• 10+ years of experience in facilities management, hospitality, workplace operations.
• Proven track record managing large office operations and cross functional workplace programs.
• Strong vendor management and contract negotiation experience.
• Excellent communication and interpersonal skills; ability to represent the company with professionalism.
• Experience crafting clear, concise communications for employees and executives.
• Proficiency in workplace technology systems (ServiceNow, Envoy, visitor & space management or similar platforms).
• Highly organized, proactive, and adaptable in a fast paced environment.
• Strong project management and analytical abilities.
• Bachelor's degree in Facilities Management, Real Estate, Architecture or related fields (highly preferred).
• Deep understanding of regulatory and compliance requirements for the region.
• Expertise in systems such as Coupa, ServiceNow ticketing systems, Envoy or similar (highly desirable).
• Passion for workplace experience and a highly customer focused mindset.
• Ability to remain calm, proactive, and adaptable in fast changing or high pressure environments.
• A role model for professional conduct, positive energy, and team collaboration.
• Ability to be on site and flexible in supporting after hours escalations when needed.
• Alignment with our RADIO values (Respect, Authenticity, Deliver, Innovation, Customer Obsession).

Equal Employment Opportunity

Cohesity is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status or any other category protected by law.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, you may contact us at 1-855-9COHESITY or for assistance.