Training Administrator

Location: Edinburgh (Hybrid: 3 days office / 2 days home)

Salary: £23,690

Hours: 34.5 per week (Early finish Fridays!)

Are you an organised Administrator with 2+ years of experience looking for the next step in your career?

We are supporting a leading Trade Association based in Edinburgh, and we are seeking a motivated Training Administrator to join our professional team. This is a brilliant opportunity for someone who has mastered the basics of admin and is ready for more responsibility within a stable, rewarding environment.

We believe in rewarding our team well. This role comes with a market-leading benefits package, including:

• Work-Life Balance: 34.5-hour week with a hybrid model (2 days work-from-home).
• Generous Pension: 7.5% Employer contribution (with 3.75% employee contribution).
• Generous Annual Leave: 24 days holiday PLUS 10 public holidays (34 days total).
• Financial Security: Group Life assurance (3x annual earnings) and Salary Exchange options.
• Health & Wellbeing: Access to dedicated health and wellbeing support and bereavement counselling.

Working closely with the Training Team Leader, you will manage the day-to-day administration that keeps our training and apprenticeship services running smoothly.

Key Responsibilities:

• Data Mastery: Manage and update key training databases to ensure accurate apprentice records.
• Communication: Act as the professional first point of contact for enquiries from apprentices, employers, and colleges.
• Financial Support: Process college invoices, travel and lodging requests, and apprenticeship funding claims.
• Compliance: Work within our Quality Management System to ensure all training documentation meets strict industry standards.
• Coordination: Issue essential documentation to regional training officers and assist in the promotion of modern apprenticeships.

• Experience: At least 2 years in a professional administrative environment.
• Skills: High proficiency in Microsoft Office (Word, Excel, Outlook).
• Attributes: A positive, proactive personality with a professional telephone manner.
• Work Ethic: The ability to prioritize your own workload, meet deadlines, and handle sensitive enquiries with calm and tact.

Ready to move your career forward with a respected industry body? Apply today with your CV.