Team PA - Dynamic Real Estate Investment Firm

Team PA

London W1 £40,000-£45,000 Office-Based (4 Days in Office, WFH Fridays)

9:00am-5:30pm Full-Time

A boutique investment firm based in Central London is seeking a highly organised and proactive Team PA to support senior management while helping to ensure the smooth day-to-day running of the office.

This is a varied and hands-on role suited to someone who thrives in a fast-paced environment, enjoys taking initiative, and takes pride in keeping operations running efficiently.

• Managing complex diaries and coordinating meetings across multiple time zones
• Arranging domestic and international travel including flights, accommodation, visas and itineraries
• Formatting and preparing documents and presentations
• Supporting senior management with ad hoc tasks and confidential projects

Office & Facilities Coordination

• Helping ensure the office runs smoothly day to day
• Liaising with building management, suppliers and service providers
• Coordinating office equipment, supplies and maintenance
• Managing incoming and outgoing post

Team & Event Coordination

• Organising team events, social activities and internal functions
• Acting as the first point of contact for visitors and creating a welcoming office environment

Additional Responsibilities

• Assisting with invoice processing and expense administration
• Managing company equipment and service contracts
• Supporting operational processes and office compliance requirements
• Assisting with occasional ad hoc tasks as required

• Previous experience as a Team PA, PA, EA or Office Manager
• Highly organised with excellent attention to detail
• Strong communication and stakeholder management skills
• Confident using Microsoft Office, particularly Word and PowerPoint
• Proactive, adaptable and solutions-focused
• Professional and discreet when handling confidential information

This is a fantastic opportunity to join a collaborative, professional team in a dynamic Central London office, with a varied role offering real ownership and responsibility.