Senior Executive Assistant

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely. We are transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice. We are currently seeking a Senior Executive Assistant to work closely with our executive team in the EMEA region, providing administrative and operational support for the business. The role is for an entrepreneurial individual with a customer service mindset and exceptional administrative, coordination and communication skills.

Responsibilities

• Contribute to the planning, organization, and execution of special projects - high profile international events and key organizational initiatives.
• Oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team across multiple time zones and countries.
• Coordinate team events, support community building, and handle logistical tasks as requested.
• Manage group wide meetings and agendas, take notes, and track action items for the Senior Leadership Team.
• Review, route, and respond to incoming e mail correspondence and organizational requests on behalf of the Senior Leadership Team.
• Organize, track and reconcile professional finances and expenses.
• Coordinate communications and liaise directly with external partners, vendors, and clients.
• Create and maintain internal documentation, knowledge management, and communications for the Executive Assistant team.
• Maintain a high degree of trust and integrity regarding confidentiality.
• Act as an exemplar of Clio's values and culture, serving as an ambassador for the Senior Leadership Team both internally and externally.

Qualifications

• 10+ years of experience as an executive assistant or a proven track record of success providing administrative coordination in a professional setting.
• Exposure to senior leaders, business strategy and decision making.
• High degree of trust and integrity regarding confidentiality.
• Collaborative, self starter mindset with a bias to action.
• Flawless written and verbal communication skills, even under pressure.
• Strong interpersonal skills and capacity to develop high levels of trust.
• Ability to multi task and possess excellent time management skills.
• Impeccable attention to detail.
• Resourceful and able to work independently with a deadline oriented mindset.
• Proficiency in Mac operating environments, Google Suite, Slack, Asana, and Coupa.
• Comfort with new technologies and tools.
• High level of professionalism, emotional intelligence and trust.
• Spanish speaking proficiency an asset.

Compensation & Benefits

• Competitive, equitable salary with top tier health and dental coverage.
• Expected salary range for this role is €69,400 to €81,700 to €94,000 EUR; separate bands for other regions based on local currency.
• Hybrid work environment; local Clions expected to be in office minimum twice per week.
• Flexible time off policy.
• Pension contribution.
• Cliquevsary recognition programme with special acknowledgement at 3, 5, 7, and 10 years.

Diversity & Inclusion

We are committed to equal employment and we encourage candidates from all backgrounds to apply. Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.