Safeguarding Team Secretary

Main area Safeguarding secretary Grade NHS AfC: Band 3 Contract Permanent Hours Part time - 30 hours per week (The hours would be 9-5 and would need to be worked 4 days between Monday and Friday.) Job ref 209-A-26-

Site Macclesfield District Town Victoria Road, Macclesfield Salary £25,760 - £27,476 per annum, pro rata Salary period Yearly Closing 08/09/:59

It is all about the people at East Cheshire NHS Trust. We have a real sense of community, and our values are truly embedded into everything we do, ensuring we are a great and inclusive place to work. You will be supported, developed and empowered throughout your career with us. Come and join us, where you can play your part in helping us deliver outstanding care and improving the health of all the people we serve.

Job overview

The post holder is responsible for providing comprehensive administrative and secretarial support to the integrated safeguarding team at East Cheshire NHS Trust. The team consists of named and specialist professionals within adult, children and maternity safeguarding. Due to the nature of the role, the post holder will therefore view highly sensitive and emotive information and reports within the safeguarding arena.

The post holder should have efficient IT skills in order to maintain databases, transcribe minutes from meetings and use various patient information systems.

The post holder will demonstrate an ability to communicate with a range of people on complex safeguarding matters and issues and will be able to provide minutes of meetings. The person will also be expected to meet specified timescales / deadlines and be able to work unsupervised.

For Graduate visa holders; it is important to note that you must have a minimum of 12 months before this expires at the start of your employment for training and operational reasons.

Please be advised we are unable to provide Skilled Worker Visa Sponsorship to non-UK residents.

Main duties of the job

Provide an administrative secretarial and clerical service to support the safeguarding team ensuring that letters, e-mails and reports are accurately produced within agreed timescales, data is input to required standards and an electronic filing and retrieval system is maintained.

Possess a knowledge and understanding of medical terminology.

Responsible for the processing of incoming and outgoing correspondence including prioritising, tracking, sorting and transferring as necessary.

Maintain and update appointment diaries, message books to assist efficient operation within the Safeguarding Team.

Produce and distribute training materials and informative literature for the service

Contribute to the ordering of stationery supplies and associated procedures.

Participate in the local induction of new staff.

Recognise and respond appropriately to the urgency of situations, reporting concerns to the Head of Safeguarding, Named Nurses / Nurse Specialists.

Maintain and update the Safeguarding websites.

Contribute to the effective and efficient use of resources.

Contribute to the continued improvement and quality of the Administrative Support Service.

To undertake any other delegated duties as appropriate and commensurate with the post.

Working for our organisation

We are committed to providing the best quality integrated care to our patients. To achieve this aim we need highly motivated staff who are united by common values and behaviours.

We believe our workforce is our greatest asset and we actively support our staff to develop their capabilities to the full, with a variety of learning and development opportunities.

Whether you are just starting out in your career or are looking to use your skills and experience in a new role, East Cheshire NHS Trust is the right employer for you. We look forward to you joining us so that we can bring out your best.

Detailed job description and main responsibilities

We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).

We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application. While this is not discouraged, it is essential to personalise this information, particularly your supporting information section as these tools cannot fully grasp the context or requirements of the job you're applying for. We kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role. Personal integrity and authenticity are central to our recruitment process and being a member of East Cheshire NHS Trust.

Person specification Qualifications

• 5 GCSE's or equivalent, grade C or above. Must include English
• Previous experience within an administrative role

Knowledge & Skills

• Understanding of Medical terminology
• Advanced keyboard skills
• Good verbal and communication skills
• Ability to develop, operate and maintain electronic filing systems
• Ability to collate data to produce reports using Microsoft packages
• Demonstrate a commitment to respecting and displaying the Trust Values at all times
• Ability to work as a member of a team.

Experience

• Experience of working in an office environment
• Arranging meetings and taking Minutes
• Producing and maintain databases/Spreadsheets/ use of excel
• Experience of using a range of software programmes / IT packages e.g. Microsoft Office Word, Access, Excel, Outlook, Powerpoint, Internet & Intranet,
• Experience of working within the NHS or related social care / legal experience.
• Experience of dealing with Multi-Agency Professionals

Specific job requirements

• Flexible, reliable approach to working.

Further Information

• Please provide any additional relevant information to support your application. Please note that this is a non-scoring question.

Other Role Requirements

• Please refer to the Job Description and Person Specification for further role requirements.

We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification). In order to facilitate applications from all members of the community the Trust is able to offer services including Braille Applications and Interpreting Services.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.