Recruitment & Onboarding Co-ordinator

Contract Civic Recruitment Limited United Kingdom

Posted On 27/07/2026

Job Information

Recruitment/Employment Firm

City Coventry

Province West Midlands

Postal Code CV1

Job Description Recruitment & Onboarding Coordinator - 2 Month Contract

Contract: 2 Month Contract

Hours: Full Time

Summary

We are seeking an experienced Recruitment & Onboarding Coordinator to join our dynamic HR and Recruitment team. This role is pivotal in delivering a seamless, customer-focused recruitment and onboarding service. You will ensure all pre-employment checks are conducted accurately, adhering to legislation and best practices. As a key contact for candidates, managers, and stakeholders, you will support all stages of the recruitment and onboarding process, enhancing the candidate experience.

Responsibilities
Recruitment & Onboarding Administration

• Deliver high-quality recruitment and onboarding administrative services.
  
• Support recruitment campaigns and onboarding activities across various service areas.
  
• Ensure timely and accurate completion of recruitment administration.
  
• Assist managers and stakeholders throughout the recruitment process.
  

Right to Work & Immigration Compliance

• Conduct compliant Right to Work checks and process Share Code verifications.
  
• Audit employee files to ensure complete and accurate Right to Work records.
  
• Maintain documentation on HR systems and resolve documentation gaps.
  
• Apply knowledge of UK immigration and Right to Work legislation.
  
• Update the Sponsor Management System (SMS) accurately.
  

Pre-Employment Checks

• Coordinate and monitor Right to Work, DBS checks, Occupational Health clearances, references, and sponsorship requirements.
  
• Ensure all checks are completed before employment commences.
  
• Track progress and follow up on outstanding checks.
  

HR Administration

• Produce recruitment and onboarding documentation.
  
• Generate HR correspondence such as variation and probationary letters.
  
• Maintain accurate HR and recruitment records.
  

Candidate & Manager Support

• Serve as the first point of contact for recruitment and onboarding inquiries.
  
• Manage recruitment and Right to Work mailboxes.
  
• Provide professional and efficient responses to candidate and manager queries.
  

Systems & Data Management

• Maintain accurate candidate and employee records.
  
• Produce reports and management information as needed.
  
• Ensure compliance with data protection and confidentiality requirements.
  
• Support service improvement initiatives and process standardization.
  
• Contribute to recruitment and onboarding projects.
  
• Identify opportunities to enhance efficiency and candidate experience.
  

Team Support

• Collaborate with Recruitment & Onboarding, HR Business Partners, People & Culture, Employee Relations, Payroll & Pensions, Occupational Health, Hiring Managers, Schools, and External Stakeholders.
  
• Provide cover for colleagues and support wider HR and recruitment activities as needed.
  

Requirements

Requirements:

• Experience in recruitment and onboarding administration.
  
• Familiarity with Right to Work and pre-employment checks.
  
• Knowledge of sponsorship and immigration compliance processes.
  
• Proficiency in using Applicant Tracking Systems (ATS).
  
• Strong organizational and administrative skills.
  
• Excellent communication and customer service skills.
  
• Ability to manage multiple priorities and maintain confidentiality.
  
• Proficiency in Microsoft Office applications.
  
• Experience in Local Authority or Public Sector.
  
• Familiarity with TribePad or similar recruitment systems.
  
• Knowledge of UK Right to Work legislation and sponsorship requirements.
  
• Experience in a large and complex organization.
  

What's on Offer?

• 2 Month Contract
  
• Full-Time Hours
  
• Bi-weekly Pay
  
• Opportunity to join a supportive HR and Recruitment team.
  
• Exposure to recruitment, onboarding, sponsorship, immigration, and compliance processes.
  
• Ideal for candidates with experience in Recruitment Administration, HR Administration, Onboarding, Compliance, or Talent Acquisition.
  

Applications are particularly welcomed from candidates with experience as a Recruitment Coordinator, Onboarding Coordinator, Recruitment Administrator, HR Administrator, Talent Acquisition Administrator, Compliance Administrator, Recruitment Assistant, or HR Support Officer.