Recruitment & Onboarding Co-ordinator

Posted 18 hours 52 minutes ago by Civic Recruitment Limited

Permanent
Full Time
Public Sector Jobs
Warwickshire, Coventry, United Kingdom, CV1 1
Job Description

Contract Civic Recruitment Limited United Kingdom

Posted On 27/07/2026

Job Information

Recruitment/Employment Firm

City Coventry

Province West Midlands

Postal Code CV1

Job Description Recruitment & Onboarding Coordinator - 2 Month Contract

Contract: 2 Month Contract

Hours: Full Time

Summary

We are seeking an experienced Recruitment & Onboarding Coordinator to join our dynamic HR and Recruitment team. This role is pivotal in delivering a seamless, customer-focused recruitment and onboarding service. You will ensure all pre-employment checks are conducted accurately, adhering to legislation and best practices. As a key contact for candidates, managers, and stakeholders, you will support all stages of the recruitment and onboarding process, enhancing the candidate experience.

Responsibilities
Recruitment & Onboarding Administration
  • Deliver high-quality recruitment and onboarding administrative services.
  • Support recruitment campaigns and onboarding activities across various service areas.
  • Ensure timely and accurate completion of recruitment administration.
  • Assist managers and stakeholders throughout the recruitment process.
Right to Work & Immigration Compliance
  • Conduct compliant Right to Work checks and process Share Code verifications.
  • Audit employee files to ensure complete and accurate Right to Work records.
  • Maintain documentation on HR systems and resolve documentation gaps.
  • Apply knowledge of UK immigration and Right to Work legislation.
  • Update the Sponsor Management System (SMS) accurately.
Pre-Employment Checks
  • Coordinate and monitor Right to Work, DBS checks, Occupational Health clearances, references, and sponsorship requirements.
  • Ensure all checks are completed before employment commences.
  • Track progress and follow up on outstanding checks.
HR Administration
  • Produce recruitment and onboarding documentation.
  • Generate HR correspondence such as variation and probationary letters.
  • Maintain accurate HR and recruitment records.
Candidate & Manager Support
  • Serve as the first point of contact for recruitment and onboarding inquiries.
  • Manage recruitment and Right to Work mailboxes.
  • Provide professional and efficient responses to candidate and manager queries.
Systems & Data Management
  • Maintain accurate candidate and employee records.
  • Produce reports and management information as needed.
  • Ensure compliance with data protection and confidentiality requirements.
  • Support service improvement initiatives and process standardization.
  • Contribute to recruitment and onboarding projects.
  • Identify opportunities to enhance efficiency and candidate experience.
Team Support
  • Collaborate with Recruitment & Onboarding, HR Business Partners, People & Culture, Employee Relations, Payroll & Pensions, Occupational Health, Hiring Managers, Schools, and External Stakeholders.
  • Provide cover for colleagues and support wider HR and recruitment activities as needed.
Requirements

Requirements:

  • Experience in recruitment and onboarding administration.
  • Familiarity with Right to Work and pre-employment checks.
  • Knowledge of sponsorship and immigration compliance processes.
  • Proficiency in using Applicant Tracking Systems (ATS).
  • Strong organizational and administrative skills.
  • Excellent communication and customer service skills.
  • Ability to manage multiple priorities and maintain confidentiality.
  • Proficiency in Microsoft Office applications.
  • Experience in Local Authority or Public Sector.
  • Familiarity with TribePad or similar recruitment systems.
  • Knowledge of UK Right to Work legislation and sponsorship requirements.
  • Experience in a large and complex organization.
What's on Offer?
  • 2 Month Contract
  • Full-Time Hours
  • Bi-weekly Pay
  • Opportunity to join a supportive HR and Recruitment team.
  • Exposure to recruitment, onboarding, sponsorship, immigration, and compliance processes.
  • Ideal for candidates with experience in Recruitment Administration, HR Administration, Onboarding, Compliance, or Talent Acquisition.
Applications are particularly welcomed from candidates with experience as a Recruitment Coordinator, Onboarding Coordinator, Recruitment Administrator, HR Administrator, Talent Acquisition Administrator, Compliance Administrator, Recruitment Assistant, or HR Support Officer.