Personal Assistant (PA) to Head of School

Grade UE05: £29,588.00 - £33,951.00 per annum

School of Engineering

Full-time: 35 hours per week

Fixed-term: for up to 6 months

The Opportunity

Provision of high-level PA and administrative support to the Head of School, including dealing with highly confidential and sensitive correspondence, liaising with a wide range of organisations and senior individuals nationally and internationally. Manage and coordinate the Head of School's complex and busy schedule, and arrange School meetings and events. Provide administrative support to the Director of Professional Services.

Responsibilities

• High-level PA and administrative support to the Head of School and Director of Professional Services
• Handling highly confidential and sensitive correspondence
• Liaising with organisations and senior individuals nationally and internationally
• Managing and coordinating a complex, busy schedule
• Arranging School meetings and events

Requirements

• School education to standard grade or equivalent plus experience as a senior or executive PA
• Rigorous approach to dealing with confidential and highly sensitive matters, combined with excellent written and verbal communication skills at all levels
• Experience maintaining a demanding calendar for senior postholders
• Positive, confident, committed and flexible attitude to work
• IT literacy: expert knowledge of Word, Excel, Outlook, PowerPoint, MS Teams, MS SharePoint and Visio applications

How to apply

Please include the following documents in your application:

• CV
• Cover letter

Key dates to note

The closing date for applications is 21 April 2026.

Interviews will be held as soon as possible after the closing date.

Right to work

Prior to any employment commencing with the University, you will be required to evidence your right to work in the UK. The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Championing equality, diversity, and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and Stonewall Scotland Diversity Champions, actively promoting LGBT equality.