Personal Assistant - Maternity Cover (12 Month FTC)

Personal Assistant - Maternity Cover (12 Month FTC)

• This is a great opportunity for someone to support members of the DUAL Executive.
• Full time position: working 5 days a week.
• Working within a small, fun, collaborative executive team in London.

We are looking for a motivated and enthusiastic starter to act as a dedicated PA resource to the UK Chief Operating Officer, UK Chief Distribution Officer and UK and Europe Chief Actuary. Demonstrating an understanding and awareness of the commercial operation to provide a professional and commercially-focused administration and organisational assistance. This role operates in a fast-paced and changing environment, with activities relating to UK and International requirements.

Role responsibilities

• Proactive and accurate diary management, forward planning to arrange UK & international meetings ensuring time is effectively managed understanding daily and weekly priorities.
• Screen emails and assess whether action needs to be taken and/or respond where necessary.
• Manage all travel arrangements including international travel, hotel bookings and produce in advance a comprehensive travel itinerary for each trip.
• Provide support to the UK Chief Operating Officer by drafting and/or preparing a full range of materials including emails and meeting materials.
• Co-ordinate and assist with organising company events and corporate hospitality ensuring all events are delivered effectively.
• Effectively prioritise workload and adapt service delivery in response to the requirements of the UK COO, UK CDO and UK and Europe Chief Actuary.
• Act as a point of contact for the team, providing a professional and customer-focused service liaising with and responding to clients, external providers and agencies.
• Develop and maintain relationships with the third parties.
• Work collaboratively with the Executive and Personal Assistant community. Providing the production of documents, briefing papers, reports and presentations where requested.
• Liaise with DUAL Reception to ensure meeting rooms and refreshments are booked for meetings and relevant teams or guests are notified.
• Support the UK COO with the management of the 17th floor, liaising with the Howden CRES team on facilities and space-related matters.
• Attend the UK COO's weekly team leadership meetings, and coordinate the delivery of the monthly IT & Ops newsletters and quarterly IT & Ops Townhalls, supporting effective communication and engagement.
• Exercise a high degree of discretion and confidentiality at all times, especially when dealing with privileged information and sensitive issues, to safeguard the company's interests.
• Provide support to the UK CDO's team by coordinating Distribution workshops, reviews and team away days, ensuring all arrangements run smoothly.

Key requirements

• Positive attitude and self-motivation.
• High attention to detail.
• Ability to learn quickly.
• Ability to follow process accurately.
• High level of numeracy and literacy.
• Confidence and curiosity to ask questions.
• Strong verbal communication and interpersonal skills.

What do we offer in return?

• Our successes have all come from someone brave enough to try something new.
• We support each other in the small everyday moments and the bigger challenges.
• We are determined to make a positive difference at work and beyond.

Diversity & Inclusion

At DUAL we consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness and respect, regardless of their age, disability, race, religion or belief, gender, sexual orientation, marital status or family circumstances.

Reasonable adjustments

We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours or hybrid working .

Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.

Fixed Term Contract

Fixed Term Contract (Fixed Term)