Parts Purchasing Administrator

Location Hybrid / 3 days in the office (Ripponden or Manchester) Salary £26000 Vacancy Type Fixed Term/Full Time Job Profile Job Profile document

Job Description Job Title

Parts Purchasing Administrator

Function

Supply Chain

Location

Ripponden

Reports to

Supply Chain Manager

Responsible for staff

N/A

About our business

JLA is a mission critical infrastructure solutions business offering services Laundry, Catering, Heating, Fire Safety, Infection Control and Air Conditioning.

The company offers an end-to-end, on premise, machine supply and breakdown service proposition under the name Total Care, and additional products and services. JLA is driven by a world class Sales & Marketing engine, owns and maintains all assets, and has an efficient on-site operations team working with daily with customers.

Role overview

This is a pivotal role within the Parts Inventory team, the right candidate will have exceptional organisational skills and will be tasked with placing stock orders with our parts suppliers, chasing eta's and price checking. Ensuring the system is always up to date and reflects reality for our customer service colleagues to be able to support our customers.

The suitable candidate will work across functions customer service, finance and also our parts warehouse. Working with our goods in team to understand delivery shortages and invoice queries and then working with suppliers to understand root cause.

Key tasks

• Issuing purchase orders to our suppliers, via system MRP
• Working with suppliers to maintain accurate information on delivery due dates
• Ensuring pricing is accurate and up to date against supplier confirmations
• Liaising across other business functions ensuring the flow of information between teams is maintained
• Supporting parts stock controllers with ad hoc requests and improvement projects to maintain the right stocking levels to support the business
• Supporting the returns process for all our customers ensuring the timely management and approval of returns and credit process

Criteria Essential (attributes required for candidate to be considered) Desirable (attributes can be trained or developed) Knowledge and Skills (what you know and what you can do)

• Exceptional organisation skills
• Good communication and people skills
• Ability to prioritise work effectively to meet business requirements
• Great customer service and communication skills

• Excellent planning and organisation skills

• Good knowledge of Excel
• Customer service skills

Experience (what you have done)

• Computer literate with experience across the Microsoft office suite and business systems

• Consistent demonstration of working to a high level of accuracy with excellent attention to detail
• Demonstrated history of meeting targets consistently

• Supply Chain purchasing experience
• Experience of working in a busy office environment and to tight deadlines

Personal qualities (the way you think and act)

• Ability to cope with multiple priorities and changing environment