PA To To Finance Director

Job Title: Personal Assistant to Finance Director

Location: Hybrid

Hours: Monday to Friday, 08:30am - 16:30pm

Pay Rate: £13.69 per hour

Contract: Ongoing

Role Overview
As the Finance Director's Personal Assistant, you will provide high-level administrative and operational support, ensuring the smooth running of daily activities. You will manage the Director's diary, inbox, and travel arrangements, while acting as a key point of contact. The role also involves supporting finance-related projects and handling highly confidential financial information with absolute discretion.

Key Responsibilities
Diary & Email Management

• Managing the Finance Director's inbox and calendar
• Scheduling meetings, prioritising urgent matters, and coordinating appointments
• Blocking time for strategic work and ensuring deadlines are met

Confidential Administration

• Handling sensitive financial and business information professionally and discreetly
• Supporting with confidential documentation and reports
• Taking minutes during high-level or sensitive meetings when required

Finance Project Support

• Assisting with finance initiatives such as budgeting, forecasting, and reporting cycles
• Supporting financial planning activities and departmental projects
• Assisting with data collection and preparation of financial reports

Document Preparation

• Drafting, formatting, and proofreading reports, presentations, and correspondence
• Preparing financial documents for senior meetings, board reviews, and updates

Meeting & Travel Logistics

• Organising meetings, preparing agendas, and taking minutes
• Coordinating travel arrangements and accommodation where required

Finance Department Support

• Supporting finance administration processes and reporting tasks
• Liaising with internal departments and external stakeholders on behalf of the Director
• Assisting with invoice tracking, expense processing, and record keeping where required

Skills & Experience Required

• Previous PA/EA experience in a busy working environment (essential)
• Strong organisational skills with the ability to manage competing priorities
• Proven ability to handle confidential and sensitive financial information
• Excellent communication and interpersonal skills
• High-level IT skills, including MS Office (Word, Excel, Outlook, PowerPoint)
• Experience using finance systems or ERP platforms would be desirable
• Finance environment experience is beneficial but not essential
• A strong team player, able to work collaboratively with colleagues at all levels

Why Apply?

• Hybrid working opportunity
• Ongoing position with immediate start potential
• Supportive and professional working environment
• Excellent opportunity for an experienced PA seeking a stable, long-term role within a finance function