PA to the CEO / Office Manager

We're looking for a relentlessly organised PA & Office Manager to stay one step ahead of our Founder / CEO and keep our world-class studio looking its best.

About the job

This is not your average PA role. You'll have real influence at the heart of a fast paced brand & creative agency. Whether it's untangling a complex diary and inbox or getting the studio prepped for a client visit, this role is about one thing-details. For our CEO, you'll own the diary and inbox, coordinate meetings, handle the occasional errand, and act as a trusted, discreet partner who makes everything run smoothly.

For our studio, you'll take full ownership of the experience. That means supplies and equipment sorted, meeting spaces prepped, visitors welcomed, Health & Safety handled, and constant subtle upgrades that keep our studio looking tip top. You'll also be our link to The Social Hub-building strong relationships with their team and making sure we get the most out of the community and everything else The Social Hub has to offer.

On top of that, you'll be proactive in creating a positive culture and working environment for our team, celebrating birthdays and milestones, organising team events, and being the person who makes MadeBrave feel like MadeBrave.

The role

• Make sure the Founder / CEO's day to day, podcast, speaking engagements, and client relationships run smoothly

• Manage a busy diary and inbox, coordinating meetings and podcast guests

• Run business and private errands

• Keep the MadeBrave studio in showroom condition, with real influence to shape how the studio looks, feels, and runs

• Manage office supplies

• Prepare meeting spaces

• Welcome our visitors with warmth

• Oversee Health & Safety compliance

• Be the bridge between MadeBrave and The Social Hub team and the community

• Champion our culture and help bring it to life through team socials, lunch & learns, seasonal holidays, and more

• Keep the tech running by managing our IT equipment and be the point of contact for our external IT support

• Bring a keenness to find the best tools for the job, including how AI can help remove admin from our work
  

  What we're looking for

  • Proven experience in a PA, EA, or office management role

  • Experience managing complex travel bookings, including working with a travel management company

  • Experience supporting senior leadership with professionalism and discretion

  • Strong organisational skills and exceptional attention to detail

  • Confidence working with Microsoft Office, Sharepoint and Teams

  • Comfortable dealing with a wide range of stakeholders

  • Excellent problem solving skills and a proactive mindset

  • A positive can do attitude and genuine team player energy

• The desirables

  • Experience with HR processes: onboarding, offboarding, and people administration

• Perks & benefits
  • You Time:

    • Your birthday off

    • Flexible working opportunities

    • days holiday (inclusive of 8 public holidays)

    • Plus festive period shutdown from Christmas & New Year's - on us!

  • Your Wellbeing:

    • Enhanced parental packages (extended leave and pay)

    • Free access to The Social Hub's brand new world class gym with sauna, steam room, and plunge pools

    • Tickets to events including weekly fitness classes and community workshops, e.g., candle making, yoga, cooking classes, and more

    • Discounts at The Social Hub: Sisi's Rooftop bar, cafe, parking, and overnight stays at 20+ locations across Europe

    • Bike storage

    • Contributory pension package

    • Perkbox (access to lots of freebies & discounts across major retailers and health & wellbeing resources)

    • Central location in Glasgow for travel ease

    • Collaboratave working environment with lots of different creative ventures in one space

  • Additional Perks:

    • Complimentary snack bar

    • Kid & dog friendly office space

    • Training & development opportunities

    • Regular team socials

    • Professional memberships - Marketing Society, NABS

• Other details

  • Based in Glasgow

  • Full Time position

  • Salary Banding: £30-35k

  • Hybrid Working: three fixed days per week in our Glasgow studio, plus two flexible days that can be worked from home, with the understanding that if there's a client visit, an event, or something that needs you in the studio on a flex day, we'll need you there

  • Equal opportunities

    We believe that having a diverse and inclusive team is essential for creating unstoppable ideas, and we encourage applications from individuals (who have the required experience for the role) regardless of gender, race, religion, social class, disability, sexual orientation or background. Should you require any reasonable adjustments as part of this application process, please don't hesitate to let us know and we'll do what we can to support you.

Apply for this job

Want to know more about us? Head to our website or just apply below!