Organisational Assistent DoSChem

Your personal sphere of influence:The successful candidate will work in close contact with the coordinator of the doctoral school (Dr. Elena Rastew) and the team of the school management. Your future tasks:General administrative tasks, including application and recruitment processes, financial administration, and database managementLogistical and organisational support for events and activitiesPlanning and implementation of curriculum based activities and eventsPreparation, organisation, and follow up of scientific events (symposia, conferences, etc.)Administrative support for the international application processAssistance with budget monitoringMaintenance and further development of the School's websiteManagement and strategic development of the School's social media channelsEstablishment and coordination of the alumni programmeOnboarding support for new members of the SchoolSupport related responsibilitiesSupport for the Head, Deputy Head, and the Steering Committee in their administrative, academic, and strategic responsibilitiesAssistance with DoSChem correspondenceSupport in onboarding processesAssistance with internal and external communication of DoSChem This is part of your personality:Required qualificationsExperience in administrative and program coordination roles, ideally within the University of Vienna research environmentStrong understanding of administrative structures, procedures, and workflows in higher education environmentsConfident use of digital tools and systems, specifically:CMS20 (TYPO3 based) content management system for website administrationi3v, the University of Vienna's central administrative systemMoodle for active course administration and managementExcellent written and spoken communication skills in German and EnglishExperience in both administering and creating content for websites and social media channelsExperience with broader digital communication strategies or community building activitiesIndependent, well structured, and reliable working styleStrong organisational skills and attention to detailHigh level of stress resistance, flexibility, and commitmentAbility to work effectively in a teamDesirable qualificationFamiliarity with the University of Vienna's Project Monitoring Tool (newly introduced system) What we offer:Work-life balance: Our employees enjoy flexible working hours, remote/hybrid and/or part-time work (upon agreement).Inspiring working atmosphere: You are part of a committed team with diverse university backgrounds in a relaxed work environment.Good public transport connections: Your workplace in the center of beautiful Vienna is easily accessible by public transport.Internal further training: Opportunity to deepen your skills on an ongoing basis. There are over 600 courses to choose from - free of charge.Fair salary: The basic salary of EUR 2.759,2 (full-time) increases if we can credit professional experience.Contract: The position is initially limited to 12 months, with the possibility of extension to a permanent contract.Equal opportunities for everyone: We look forward to diverse personalities in the team! It's that easy to apply:With a letter of motivation (German or English)With your CVFurther documents, if necessaryVia our job portal / apply buttonIf you have any content questions, please contact:Eleonora Hendrika Gertruda Mezger-Backus look forward to new personalities in our team! The University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the advancement of women and diversity. We lay special emphasis on increasing the number of women in senior and in academic positions among the academic and general university staff and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates.University of Vienna. Space for personalities. Since 1365.Data protectionApplication deadline: 06/11/2026 Administration & Organization Apply now