Operations Coordinator

Are you an organised and proactive Operations Coordinator looking to play a key role in a dynamic academic environment? In this fixed-term role, you will support academic departments across Imperial Business School during the implementation of a major new university system, helping ensure operations continue to run smoothly while teams focus on testing and transition. You will provide flexible operational support across departments and contribute to selected Central Operations activities, working closely with colleagues across the School.

What you would be doing

In this role you will provide high-quality operational and administrative support across academic departments within Imperial College Business School, helping ensure that day-to-day activities run smoothly during a period of system implementation and operational transition. You will work closely with faculty, departmental teams and central professional services colleagues to coordinate processes, manage information, and support a range of operational tasks.

Your work will involve supporting faculty with practical and administrative needs, coordinating meetings and events, maintaining accurate records and systems, and helping colleagues navigate operational processes. You will also contribute to wider Central Operations activities where required, providing flexible support across the School and helping maintain continuity during this important period of change.

What we are looking for

• Experience providing high-quality administrative or operational support in a professional or academic environment.
• Strong organisational skills with the ability to manage multiple tasks, prioritise effectively and meet deadlines.
• A proactive and flexible approach, with the ability to support different teams and adapt to changing operational needs.
• Excellent communication and interpersonal skills, with the confidence to work with colleagues across departments and levels.
• Strong attention to detail and the ability to maintain accurate records, systems and documentation.
• Confidence using digital systems and tools to support coordination, administration and information management.
• A collaborative mindset and willingness to contribute to wider operational activities across the School where needed.

What we can offer you

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 41 days' annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing .

This is a fixed-term role supporting operational continuity across academic departments within Imperial Business School during the implementation of a new university-wide system. The position provides flexible support across departments during this transition period and may also contribute to selected Central Operations activities across the School.

Imperial Business School brings together world-class research, education and practice to drive global business and social transformation. Our professional services teams play a vital role in enabling faculty, students and leadership to deliver excellence in teaching, research and engagement. You will join a collaborative and supportive operational environment where teamwork, adaptability and high-quality service are highly valued.

Further information

This is a full-time, fixed term (10 months) position based at South Kensington campus (hybrid).

If you require any further information about the role, please contact Avery Kitchens

Attached documents are available under links. Clicking a document link will initialize its download.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.

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About Imperial

Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.

Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world's toughest challenges. Whatever your role, your contribution will have a lasting impact.

As a member of our vibrant community of 22,000 students and 8,000 staff, you'll collaborate with passionate minds across nine London campuses and a global network.

This is your chance to help shape the future. We hope you'll join us at Imperial College London.

Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages .

Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.