Office Manager

Overview

Office Manager role based in Marlow, Buckinghamshire, SL7 1TB. Salary: Competitive annual pay + bonus plan. Hours: Full Time. Contract: Salaried, Permanent.

About BAP Pharma

BAP Pharma is the fastest-growing, independently owned pharmaceutical clinical trials supply organization, with specialist divisions in Comparator Sourcing, Secondary Packaging & Labelling/Global Storage & Distribution and Medicines Access. We are committed to enabling a supportive work environment that is diverse and inclusive and based on mutual respect. We offer comprehensive training and development programmes to employees to enable them to excel in their roles and deliver on our promises to our clients.

Office Manager

The Office Manager is responsible for ensuring the efficient and seamless day-to-day operation of the office. Undertaking all aspects of office functionality, reception services, and general administrative support.

Responsibilities

• Ensure the smooth, efficient, and professional day-to-day running of the UK office, including kitchen facilities and meeting rooms.
• Undertake reception operations, mail handling, and courier services. Provide a warm and professional welcome to all visitors and new starters, ensuring orientation protocols are followed.
• Book travel, accommodations and dining reservations for internal stakeholders and visitors. Liaise with external travel partners for cost-effective flight comparisons and set up new traveller profiles.
• Assist the Senior Management Team (SMT) with administration tasks, including preparing and distributing agendas, minutes, and supporting materials.
• Organise food and beverage for SMT, visitors and client meetings as required.
• Undertake weekly site audits of communal areas and address findings.
• Raise and process non-stock purchase orders for office and facilities needs; monitor and manage inventory levels to align with budget constraints.
• Oversee and maintain office environment service contracts; cultivate strong vendor relationships and evaluate service performance.
• Administer on-site access systems, including Access Control and ANPR technologies, maintaining robust security protocols.
• Contribute to the planning and execution of internal company events.

Requirements

• Good working knowledge of MS Office packages.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to plan, prioritise and manage multiple tasks effectively.
• Excellent attention to detail and a high level of accuracy.
• Flexible and adaptable approach to work, with a passion for supporting others.
• Proactive and solution-focused approach.
• Experience of working autonomously with minimal supervision.

Benefits

• Bonus
• Private medical insurance
• Life insurance
• Company pension
• Competitive leave
• Flexitime
• Free on-site parking
• Company Sick pay
• Referral programme
• Wellness programme

Application

If you think you have what it takes to be part of a successful team with an exciting future, please apply today.

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