Office Manager

A highly regarded boutique property consultancy in the heart of Mayfair is seeking an exceptional Office Manager to become the backbone of its close-knit team.

The Role:

You will oversee the day-to-day running of the office while providing high-level administrative and organisational support across the business. This is a pivotal, hands-on role combining office management, administrative excellence, and PA support to senior staff. It would suit someone who thrives in a professional, detail-driven environment and takes pride in keeping everything running seamlessly.

Key Responsibilities:

• Office Administration & PA Support.
• General office administration and operational support.
• Extensive typing, formatting, and audio dictation of professional documents.
• Preparing reports and maintaining accurate records.
• Drafting formal correspondence, letters, emails, and terms of business.
• Raising and drafting invoices.
• Managing incoming calls, enquiries, and messages.
• Responding to website enquiries via the central inbox.
• Diary management, meeting coordination, and boardroom bookings.
• Supporting senior staff and the wider team day-to-day.
• Ordering stationery and managing office supplies.
• Handling all incoming and outgoing post.
• Assisting with basic IT and phone troubleshooting.

Office Management & Compliance:

• Overseeing the smooth day-to-day running of the office.
• Liaising with building management and external suppliers.
• Managing facilities, maintenance, and office-related issues.
• Coordinating compliance requirements (fire safety, PAT testing, etc.).
• Acting as Anti-Money Laundering (AML) Officer.
• Ensuring AML checks are completed and records maintained.
• Supporting ongoing regulatory and compliance processes.

Marketing & Property Administration:

• Coordinating marketing for available properties.
• Producing high-quality property brochures and marketing materials.
• Creating email campaigns (Mailchimp).
• Designing requirement flyers for clients and prospects.
• Uploading and maintaining property listings across relevant platforms.
• Liaising with portals to ensure accuracy of information.

About You:

• Previous experience in an Office Manager / PA / Team Assistant role (ideally within property or professional services).
• Exceptional typing speed and accuracy (audio dictation experience highly desirable).
• Meticulous attention to detail.
• Highly organised with the ability to multitask and prioritise.
• Confident communicator with a professional, polished approach.
• Proactive, hands-on, and happy working in a boutique office environment.
• Strong IT skills (Microsoft Office essential; Mailchimp advantageous).

Why Apply?

• Join a respected, boutique property consultancy in a prime Mayfair location.
• Be a key part of a collaborative and professional team.
• Varied, fast-paced role with real responsibility.
• Competitive salary of £50,000-£55,000.

For more information or to apply, please contact Emma Conway at Collins Property Recruitment.

If this role isn't quite right but you know someone suitable, we offer £300 in vouchers for any successful referral.