Office Manager

Office Manager (Ref: HN46624)

A Japanese startup (backed by a major financial institution in Japan) is seeking an Office Manager to join their newly established office in Amsterdam as one of the first members.

This is an exciting opportunity to play a central role in building the local office from scratch. The ideal candidate will be a self-starter with a hands-on approach, capable of handling a wide range of tasks proactively in a fast-moving, startup environment.

TYPE: Starts from 1 year fixed-term contract

WORKING HOURS: TBC

SALARY: up to €45k, including 8% holiday allowance

START: August/September 2025

LOCATION: Amsterdam (hybrid but highly expected to be in office 3-4 days min until the business takes off)

Responsibilities:

You will be responsible for setting up and managing day-to-day office operations, including but not limited to:

Administrations

• Dealing with general day-to-day administrations such as stationery orders, mail management and scheduling appointments
• Ensuring smooth office setup and maintenance, including IT coordination and utilities
• Opening corporate bank accounts and handling related administrative processes
• Acting as the first point of contact for external stakeholders (building management, suppliers, etc.)
• Handling secretarial tasks such as assisting client visits, diary management of management members and answering telephone as needed

Premises Management

• Coordinating with local vendors and suppliers to procure office furniture, equipment, and supplies
• Maintaining a clean, pleasant, and well-functioning office environment

Finance/HR support

• Managing expense payment and tracking, petty cash, and liaising with the finance team
• Supporting HR and onboarding procedures for new employees
• Ensuring compliance with local health & safety regulations

Coordination

• Liaison with members from other offices such as London and Tokyo
• Planning and coordinating internal / external events as needed
• Assisting board meeting and/or committees for smooth operation

Management support

• Providing ad-hoc support (such as reporting) to management and contributing to internal discussions to shape a positive office culture
• Communicating closely with company directors

Ideal Candidate:

• Prior experience in administration or general affairs, preferably in an international or startup setting
• Proactive, positive mindset with the ability to take initiative and work independently
• Enjoys building and improving workflows in a blank-slate environment
• Comfortable juggling multiple responsibilities and adapting to changing priorities occasionally without instruction
• Fluency in English, not only speaking but also writing and reading at a professional level, is must
• Understanding Japanese company culture or Japanese language is an advantage
• Dutch language is an advantage
• Strong organisational and communication skills
• Proficiency in Microsoft Office is needed at a level capable of handling basic formulas and pivot table

All applicants for the Office Manager must have the right to work in the Netherlands as the Company is not able to offer visa support.

When contacting us, please include the job reference number (Ref: HN46624) at the top of your message.

If your application is successful, you will be contacted within two business days.

We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.