Office Administrator

Location: Leeds city centre, office-based.

Hours: 25 hours per week, Monday to Friday, 10am-3:30pm with a 30-minute lunch break

Salary: £16,667-£18,667 per year (£25,000-£28,000 FTE, based on 37.5 hours)

Contract: Permanent

Reports To: Managing Partner, Leeds

Prosperity Law is a law firm with offices in Leeds, Manchester & Liverpool. We advise businesses and individuals on areas including corporate commercial, employment, business and civil litigation, family law, wills, trusts and probate and more. There are 9 current members of staff in our Leeds office ranging from employment, corporate, insolvency and litigation.

You'll keep our Leeds office running day to day: looking after clients and visitors, supporting our solicitors with documents and files, and chasing unpaid invoices.

The hours are fixed, 10am-3:30pm, Monday to Friday, so the role fits around other commitments. Legal experience helps but isn't essential if you're organised and quick to pick up new systems.

• Answer phone calls and emails, handle the post, and welcome clients and visitors.
• Schedule meetings and appointments, and keep diaries up to date.
• Prepare, format and proofread letters and legal documents.
• Prepare documents for meetings, hearings and client appointments.
• Open and close client files, and collect the ID and other documents we need from new clients.
• Update client and matter details on our case management system.
• Scan, print, upload and file documents, and keep electronic and paper files in order.
• Chase unpaid client invoices by phone and email.
• Give general administrative support to partners, solicitors and the wider team.
• Order stationery and supplies, and keep the office organised.

We are looking for someone who is:

• Organised and accurate, with a good eye for detail.
• Friendly and confident with clients, in person and on the phone.
• Comfortable asking clients to pay what they owe, politely and persistently.
• Able to prioritise when several things need doing at once.
• Discreet with confidential information.
• Confident with Microsoft Word and Outlook, and quick to learn new systems.

• Previous administrative or office-based experience.
• Experience in a law firm or professional services firm.
• Experience using a case management or document management system.
• Familiarity with legal terminology.
• Experience chasing payments or in credit control.

• Fixed daytime hours: 10am-3:30pm, Monday to Friday.
• Lunch provided by the firm.
• A friendly, supportive team and the chance to build experience in the legal sector.
• Death in service life insurance

We welcome applications from everyone. If you need any adjustments to apply or to attend an interview, let us know in your email.