Contract

Horsham, United States

Duration:6 months with strong potential for extension

Jobdescription

Weare seeking a reliable and organized Administrative Assistant to support dailyonsite office operations and help create a positive workplace experience foremployees and visitors. This role plays an important part in ensuring efficientoffice operations through administrative support, office coordination, eventassistance, and light project and bookkeeping activities.

KeyResponsibilities
AdministrativeSupport & Office Operations

• Supportdaily office operations and provide general administrative support as needed.


• Ensuremeeting rooms are clean, organized, stocked, and ready for use, and assist withroom scheduling and coordination as needed.


• Supportvisitor check-in and help create a welcoming onsite experience.


• Maintainoffice and kitchen supplies, including purchasing, stocking, and inventorymanagement.


• Assistwith the coordination and execution of office events and activities, bothonsite and offsite.


• Assistwith monthly newsletter creation and other employee communications.


• Maintainorganized files, records, and administrative documentation.


• Provideadministrative and project support for the Horsham office and assist other U.S.branch locations as needed (no travel required).


• Setup projects in company systems and ensure timely processing of information.


• Createsubcontractor agreements and process change orders.


• Submitsubcontractor invoices for processing.


• Submitrequests for new vendor and customer setup, including subcontractorpre-qualification support.

Qualifications

• 2+years of administrative, office coordination, receptionist, or officemanagement experience preferred.


• Strongorganizational, communication, and customer service skills, with the ability tomanage multiple priorities effectively.


• Proficiencyin Microsoft Office (Word, Excel, Outlook, and PowerPoint); experience withMicrosoft Teams and SharePoint preferred.


• Highattention to detail, accuracy, and the ability to work independently withminimal supervision.


• Abilityto learn new systems and processes quickly and take initiative in a fast-pacedenvironment.


• Experiencewith general office equipment and basic accounting, invoicing, or bookkeepingsupport preferred.


• Strongattendance, reliability, and a positive, team-oriented attitude.

PhysicalRequirements

• Abilityto lift and move office supplies and materials up to 25 pounds.


• Abilityto walk throughout the office and assist with event setup and breakdownactivities.