Music Schools Administrator

Contract Summary

Contract length: Permanent

Working weeks: Term time plus three weeks in the holidays - 36 weeks per year

Working hours: 08.00 - 16.30 Monday to Friday.

The Role

As the first port of call for boys and staff, this varied role provides comprehensive administrative support for the busy Music Department, scheduling lessons, ordering supplies, arranging events and organising exams. It involves communicating with and maintaining excellent relationships across a wide range of people, including the Director of Music, Visiting Music Teachers (VMTs), pupils, other full time members of the department, other staff throughout the school and parents. The post holder is expected to operate with consistently high standards of professionalism, discretion, safeguarding compliance and relationship management.

Responsibilities

Provide administrative support for the Music Department: schedule lessons, order supplies, arrange events and organise exams; maintain effective communication with the Director of Music, VMTs, pupils, staff and parents; uphold high standards of professionalism, discretion and safeguarding compliance.

Skills and Experience

Experience in a role involving a high level of administrative responsibility is essential, ideally within a musical setting; accuracy, organisational skills and attention to detail are required. Knowledge and enjoyment of a wide range of musical genres is desirable, as is experience of managing and delivering events. Proficiency with Microsoft Office and the ability to communicate clearly and professionally, in written and verbal form, are essential. Ability to think calmly and respond quickly when circumstances and schedules require flexibility.

Benefits

• free lunch
• free parking
• automatic enrolment in the School's pension scheme
• use of the School's sports facilities such as the swimming pool, gym and running track
• subsidised membership of the tennis, golf, angling and social clubs

Environment

Harrow School is situated in Harrow on the Hill, northwest London, and is one of the best known schools in the world. Around 835 boys study at Harrow and live in the School's 12 boarding houses. Music is an important part of life at Harrow School. Forty percent of pupils take individual music lessons from the six full time and 40 part time staff. There is an impressive array of choirs, orchestras, chamber, jazz and rock groups, which perform in concerts at the school and elsewhere. Eighty concerts, ranging from lunch hour events at St Mary's Church to the Choral Society Concert in Speech Room with over 300 performers, take place in a typical year. The Music School was purpose built in 1894 and is a listed building with a small concert hall, office, teaching rooms and practice rooms.

Equal Opportunity

Equality, diversity and inclusion are values that are important to us at Harrow. We believe in diversity of thought and actively welcome everyone regardless of their background to bring their valuable and relevant skills to our community.

Safeguarding and Screening

Harrow School is committed to promoting and safeguarding the welfare of children and young people and expects all staff and volunteers to adhere to and ensure compliance with the School's Safeguarding and Child Protection policies and procedures at all times. In the event of a successful application, candidates will be required to undergo child protection screening appropriate to the post, including, but not limited to, reference checks with past employers, an Enhanced Disclosure and Barring Service check (including Children's Barred List information) and prohibition checks. No member of staff will be able to start until these checks are complete and this process takes, on average, a month. Please plan accordingly.

Legal Disclosures

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions and cautions, reprimands and final warnings (including those which would normally be considered as "spent" under the Act) must be declared, subject to the DBS filtering rules. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position at Harrow School. Please refer to the School's Recruitment, Selection and Disclosure Policy for more details.