Head of Executive Office

Insignia is seeking a high-calibre transformation leader to evolve its Executive Office into a modern, data-driven Project Management Office (PMO) at Group level. Today, executive coordination is handled through traditional administrative processes (agenda management, reporting, meeting coordination). This role will redefine that function into a strategic engine-driving execution, accountability, visibility, and cross-functional alignment across the organisation. This is not an administrative role. This is a business-critical leadership position at the intersection of strategy, operations, and delivery.

Key Objectives

• Transform the existing Executive Office into a Group-wide PMO function
• Introduce structured project governance, prioritisation, and tracking frameworks
• Drive execution discipline across all strategic initiatives
• Enable leadership with real-time visibility and decision making tools
• Standardise reporting from descriptive (past-focused) to predictive and performance-driven.

Key Responsibilities 1. PMO Transformation & Setup

• Design and implement a Group PMO framework (methodology, governance, cadence)
• Define project lifecycle standards (initiation to delivery to evaluation)
• Establish prioritisation models aligned with business strategy
• Replace fragmented tracking with centralised project visibility systems

2. Strategic Execution Management

• Partner with C-level leadership to translate strategy into actionable programmes
• Oversee execution of cross-functional and high-impact initiatives
• Identify bottlenecks, risks, and dependencies early-and resolve them
• Ensure accountability across business units

3. Reporting & Decision Intelligence

• Replace static reporting with dynamic dashboards and KPIs
• Introduce weekly/monthly executive reporting frameworks focused on outcomes
• Deliver clear insights on:
  • Project performance
  • Resource allocation
  • Strategic progress vs targets

4. Operating Rhythm & Governance

• Redesign leadership cadence (weekly exec meetings, monthly reviews, quarterly planning)
• Implement structured agendas tied to decision making and execution tracking
• Ensure meetings drive outcomes-not just updates

5. Tools, Systems & Process Optimisation

• Introduce and manage PM tools (e.g. Asana, Jira, or equivalent)
• Streamline workflows and eliminate manual / low-value coordination work
• Digitise and automate reporting wherever possible

6. Cultural Transformation

• Shift organisation from reactive coordination to proactive execution mindset
• Embed project management discipline across teams
• Coach senior stakeholders on best practices in delivery and accountability

Candidate Profile Experience

• 8-15+ years in:
  • Project / Programme Management
  • PMO leadership
  • Strategy & Operations roles (consulting background is a strong plus)
• Proven experience building or transforming a PMO at scale
• Experience in fast paced, high touch client environments (luxury, fintech, consulting, or similar preferred)

Skills & Competencies

• Strong strategic thinking combined with hands on execution
• Ability to influence senior stakeholders and C level executives
• Excellent structuring and prioritisation capabilities
• Data driven mindset with strong analytical skills
• Exceptional communication and clarity in reporting

Profile Traits

• Not administrative-operator and builder
• Structured, disciplined, and outcome oriented
• High ownership mentality
• Comfortable with ambiguity and transformation environments
• Naturally brings order, clarity, and momentum

Success Metrics (First 3 6 Months)

• PMO structure fully implemented across Group
• 100% visibility on strategic initiatives
• Clear prioritisation framework adopted by leadership
• Reduction in execution delays / missed deadlines
• Executive meetings transformed into decision driven forums
• Measurable improvement in cross functional alignment

Why This Role Matters

This role will redefine how Insignia operates at the highest level-moving from coordination to execution excellence, and enabling the Group to scale with precision, speed, and clarity.