Head of Executive Office
Posted 8 days 1 hour ago by Insignia Group
Insignia is seeking a high-calibre transformation leader to evolve its Executive Office into a modern, data-driven Project Management Office (PMO) at Group level. Today, executive coordination is handled through traditional administrative processes (agenda management, reporting, meeting coordination). This role will redefine that function into a strategic engine-driving execution, accountability, visibility, and cross-functional alignment across the organisation. This is not an administrative role. This is a business-critical leadership position at the intersection of strategy, operations, and delivery.
Key Objectives- Transform the existing Executive Office into a Group-wide PMO function
- Introduce structured project governance, prioritisation, and tracking frameworks
- Drive execution discipline across all strategic initiatives
- Enable leadership with real-time visibility and decision making tools
- Standardise reporting from descriptive (past-focused) to predictive and performance-driven.
- Design and implement a Group PMO framework (methodology, governance, cadence)
- Define project lifecycle standards (initiation to delivery to evaluation)
- Establish prioritisation models aligned with business strategy
- Replace fragmented tracking with centralised project visibility systems
- Partner with C-level leadership to translate strategy into actionable programmes
- Oversee execution of cross-functional and high-impact initiatives
- Identify bottlenecks, risks, and dependencies early-and resolve them
- Ensure accountability across business units
- Replace static reporting with dynamic dashboards and KPIs
- Introduce weekly/monthly executive reporting frameworks focused on outcomes
- Deliver clear insights on:
- Project performance
- Resource allocation
- Strategic progress vs targets
- Redesign leadership cadence (weekly exec meetings, monthly reviews, quarterly planning)
- Implement structured agendas tied to decision making and execution tracking
- Ensure meetings drive outcomes-not just updates
- Introduce and manage PM tools (e.g. Asana, Jira, or equivalent)
- Streamline workflows and eliminate manual / low-value coordination work
- Digitise and automate reporting wherever possible
- Shift organisation from reactive coordination to proactive execution mindset
- Embed project management discipline across teams
- Coach senior stakeholders on best practices in delivery and accountability
- 8-15+ years in:
- Project / Programme Management
- PMO leadership
- Strategy & Operations roles (consulting background is a strong plus)
- Proven experience building or transforming a PMO at scale
- Experience in fast paced, high touch client environments (luxury, fintech, consulting, or similar preferred)
- Strong strategic thinking combined with hands on execution
- Ability to influence senior stakeholders and C level executives
- Excellent structuring and prioritisation capabilities
- Data driven mindset with strong analytical skills
- Exceptional communication and clarity in reporting
- Not administrative-operator and builder
- Structured, disciplined, and outcome oriented
- High ownership mentality
- Comfortable with ambiguity and transformation environments
- Naturally brings order, clarity, and momentum
- PMO structure fully implemented across Group
- 100% visibility on strategic initiatives
- Clear prioritisation framework adopted by leadership
- Reduction in execution delays / missed deadlines
- Executive meetings transformed into decision driven forums
- Measurable improvement in cross functional alignment
This role will redefine how Insignia operates at the highest level-moving from coordination to execution excellence, and enabling the Group to scale with precision, speed, and clarity.