Head of Estates

Main area Estates Grade NHS AfC: Band 8c Contract Permanent Hours Full time - 37.5 hours per week (part of the on-call rota) Job ref 006-AC

Site Queen Victoria Hospital Town East Grinstead Salary £76,965 - £88,682 pa plus on-call rota (1 in 4 weeks at present) Salary period Yearly Closing 17/08/:59 Interview date 26/08/2025

Welcome to Queen Victoria Hospital NHS Foundation Trust and thank you for your interest.

In addition to receiving tertiary referrals from across the South East of England, we have a network of 'spoke' sites at district general hospitals enabling our consultants to offer their expertise with routine treatments and consultations as close to patients' homes as is possible. With the recent addition of video led 'virtual' consultations we also enable patients who have some distance to travel to avoid the additional stress and worry of a long journey.

Working at QVH combines the excitement, challenge and career opportunities of many larger organisations with the satisfaction of delivering excellent patient care that really does re-build our patients' lives.

We also offer attractive benefits such as

• tailored personal development to support career aspirations, including accredited clinical and management development programmes
• flexible working arrangements for a work-life balance that suits you and your needs
• a dedicated reward programme, offering a range of national and local discounts, cashback and tax relief schemes

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Sustainability

At Queen Victoria Hospital we want to be the first Net Zero Hospital in England, and to achieve that wants every member of staff to be a green champion. The way in which the Trust works has a significant impact on the organisation's carbon footprint and that of our patients. From the heat, light and power supplies within the hospital to avoiding unnecessary patient journeys, the Trust is empowering all staff to create a sustainable health and care environment for future generations. The Trust expects all staff to reuse and recycle more, to use energy and water efficiently, to walk or cycle to work if you can, and to have a focus on sustainability in the workplace.

The postholder is responsible for managing the Estates team to help deliver the corporate aims, objectives and objectives of the Trust. The postholder will provide specialist advice and guidance for estates on technical and compliance matters relating to all aspects of the Trust's Estate.

The post-holder will ensure that the Trust's estate complies with Statutory Legislation, Health Technical Memorandum's (HTM's), Codes of Practice and meets patient and service needs. The will manage the EME team and services, as the Trust's Senior Operational Manager, whilst also being competent to line manage the Authorised Person/s, in the areas listed below and as defined within HTM-00 for:-

Operational Engineering Management

Electrical Services

Mechanical Services

Maintenance Programmes

Sustainability

Energy Management

Service / Maintenance Contracts

Grounds and Gardens

Lead on specialist aspects of Estates services, responsible for interpreting legislative requirements on Estates matters.

Main duties of the job

• Manage, monitor and co-ordinate all estates activities with appropriate arrangements in place for the delivery of responsive and effective estates services including 'out of hours' on-call services and emergency contingency plans.
• Responds to estates emergencies and manages and participates in the 'out of hour' emergency on-call management rota.
• Manage the Trust's relationship with third party organisations ensuring good working relationships.
• Responsible to the Associate Director of Estates and Facilities for all delegated matters affecting the control, procurement and management of estates and to undertake deputising duties when required.
• Undertakes the line management of the estates staff, including the Fire Safety Advisor.
• Manage resources within the delegated funding for all estate activities, ensuring that all works meet safety standards, statutory compliance and that activities are carried out in the most cost effective and efficient way.
• Advise the Associate Director of Estates and Facilities on all estates matters and systems concerning any problematic areas, non-compliance with statutory or mandatory regulations and risks to business continuity in respect of the estate.
• Be capable and share with the Estates Manager the duties of 'Responsible Person' for Legionella as defined in HSE - The Control of Legionella Bacteria in water Systems (L8) - Approved Code of Practice & Guidance and HTM 04-01 the Control of Legionella in Healthcare Premises guidance.

Working for our organisation

Rated GOOD overall with outstanding care by the CQC. A specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond.

We specialise in conditions of the eyes (corneoplastics), hands, head and neck cancer and skin cancer, reconstructive breast surgery, maxillofacial surgery and prosthetics, providing regional and national services in these areas of clinical expertise.Our world-leading clinical teams also treat more common conditions of the eyes, hands, skin, and teeth for the people of East Grinstead and the surrounding areas. In addition, QVH provides a minor injuries unit, expert therapies, a sleep service, and a growing portfolio of community-based services.Patients consistently rate QVH amongst the top hospitals in the country for quality of care.

Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning.

Detailed job description and main responsibilities

• Management of an effective maintenance, reporting and reporting assurance programme including planned preventative maintenance (PPM) and reactive maintenance for buildings, engineering services and plant maintenance ensuring that an appropriate balance between planned and reactive maintenance is achieved.
• Management of contracting and tendering procedures ensuring good practice in the letting of contracts for maintenance agreements, specialist plant or equipment maintenance, in conjunction with the procurement team.
• Develop estates policies, processes and procedures for engineering and building maintenance of the Trust's assets in line with latest legislation and standards in conjunction with Infection Control and Nursing requirements.
• Responsible for ensuring the development and maintenance of all engineering and estates records including as-fitted drawings, maintenance manuals, service records, statistical returns, Estates Return Information Collection (ERIC), Premises Assurance Model, (PAMs) performance reports, controlled documents, logbooks, policies and procedures.
• Research and review relevant new technologies, including best practice for integration into existing and new engineering services to ensure they provide cost effectiveness, efficiency and appropriate levels of safety.
• Monitor estate performance through benchmarking and performance indicators.
• Provide estates advice on future service and major capital developments.
• Prepare business cases for the Trusts Capital schemes in relation to reduction of backlog maintenance.
• Provide estates advice on future service and major capital developments to ensure compliance and maintainability of services.
• Undertakes plant replacement and system upgrade projects and provides regular reports on progress.

Person specification Application Form, Interview and presentation

• Degree Building Services or Engineering
• Experience of running a complex NHS Estate
• Experience of managing a team
• IOSH/NEBOSH
• AP Medical Gas
• AP Ventilation
• Financial Management of Budgets

The closing date given is a guide only. There may be some occasions when we have to close a vacancy once sufficient applications have been received. You are therefore advised to submit your application as early as possible to avoid disappointment.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Adrian Lee Job title Associate Director for Estates & Facilities Email address