Facilities Manager - Higher Executive Officer

Facilities Manager - Higher Executive Officer

• Dublin, Ireland
• Full time, Permanent

Who We Are

Coimisiún na Meán is Ireland's agency for developing and regulating a thriving, diverse, creative, safe and trusted media landscape. Our organisation was established in March 2023, further to the provisions of the Online Safety and Media Regulation Act 2022. As the independent media regulator, Coimisiún na Meán is responsible for regulating broadcasters, video on demand providers and online platforms established in Ireland. Our wide reaching remit also includes supporting and developing the Iris.

Description About This Role

The Facilities Manager (HEO) plays a key role in contributing to a safe, accessible, inclusive, and sustainable working environment for staff and visitors. Reporting to the Head of Facilities and Compliance, the successful candidate will support the delivery of facilities and workplace services across the organisation.

Role Purpose

The role includes managing day to day facilities operations, supporting office expansion and fit out projects, coordinating contractors and service providers, and ensuring facilities services are delivered safely, efficiently, and in line with organisational and public sector requirements. The successful candidate will also support operational planning and continuous improvement across facilities services.

The Facilities Team forms part of the Governance and Secretariat Team. It is one of five teams that make up Coimisiún na Meán's Corporate Services Division, along with People and Organisational Development, Change & Business Improvement, Finance and Procurement and International Affairs.

The Facilities Team supports the delivery of workplace and operational services across the organisation. This includes facilities operations, contractor management, health and safety, workplace projects, procurement support, sustainability and accessibility initiatives, and business continuity planning.

The team works closely with internal stakeholders and external service providers to ensure facilities services are delivered effectively and support the organisation's operational and growth requirements. Services such as cleaning, security, catering and maintenance are outsourced to an external Facilities Management provider, which also provides a number of on site resources.

Key Responsibilities

• Manage day to day facilities operations, including hard and soft services, maintenance activities, cleaning, security, catering, and contractor performance management.
• Support the Head of Facilities & Compliance with the sourcing, acquisition, fit out, and space planning for An Coimisiún's headquarters, ensuring operational requirements are delivered effectively and with minimal disruption to staff.
• Oversee health & safety compliance, risk management, planned preventative maintenance programmes, and business continuity arrangements across the organisation.
• Monitor facilities budgets and expenditure and support operational planning and cost control activities.
• Support sustainability, accessibility, energy efficiency, and workplace improvement initiatives, including environmentally responsible practices and inclusive workplace standards, in line with organisational and public sector objectives.
• Build and maintain effective working relationships with internal stakeholders, landlords, contractors, and external service providers to support operational delivery.
• Support initiatives that improve workplace experience, accessibility, and the effective use of facilities space and resources.
• Support the development and continuous improvement of facilities procedures, operational standards, and workplace services across the organisation.

About You Experience, Skills, Knowledge & Qualifications

• Experience supporting facilities operations and managing contractors, including catering, cleaning, reception, and security services.
• Knowledge of procurement, tendering, and contract administration processes.
• Experience and understanding of health & safety and workplace compliance requirements.
• Strong organisational, administrative, communication, and stakeholder management skills.
• Ability to manage competing priorities in a busy environment.
• Experience working collaboratively with internal teams and external service providers.
• Facilities management qualifications, certifications, or industry training.
• Experience supporting office expansion, fit out, or workplace projects.
• Experience working within a public sector or regulated environment.
• Experience supporting sustainability, accessibility, workplace improvement, or energy efficiency initiatives.
• Knowledge of public procurement processes or contract management practices.

Coimisiún na Meán is an equal opportunities employer. We welcome applications from candidates with diverse backgrounds and are committed to championing an inclusive and diverse workforce which reflects modern Ireland. We work to create a culture where everyone has equal access to opportunity and feels comfortable to be their authentic selves at work.