Executive Assistant

Executive Assistant -

Temporary Contract (Up to 9 Months)
Location: Beechill House, 42 Beechill Road, Belfast, BT8 7RL
£14.06 per hour
Full-Time Temporary Position, working Monday - Friday

Are you an experienced Executive Assistant with exceptional organisational skills and the ability to work confidently with senior stakeholders? We are recruiting for a temporary Executive Assistant to the Chief Executive Officer (CEO) and Director of Education/Postgraduate Medical Dean (DoE/PGMD) on behalf of our client.

This is an exciting opportunity to provide high-level executive support within a busy corporate environment, playing a key role in supporting senior leadership and contributing to the effective delivery of corporate services.

Key Responsibilities

• Provide comprehensive and confidential executive and administrative support to the CEO and DoE/PGMD.
• Act as the first point of contact for internal and external stakeholders, including HSC organisations and government departments.
• Manage complex diaries, arrange meetings, coordinate travel, and organise schedules.
• Prepare reports, correspondence, presentations, business cases, and governance documentation.
• Service Senior Management Committee meetings, including agenda preparation, minute taking, action tracking, and follow-up.
• Handle highly sensitive and confidential information with professionalism and discretion.
• Support the development and implementation of corporate and strategic initiatives.
• Maintain records, systems, and processes to ensure efficient office operations.
• Build and maintain positive working relationships with senior stakeholders across the healthcare sector.

Essential Criteria :

• Previous experience providing executive or senior-level administrative support.
• Strong diary management and meeting coordination experience.
• Excellent organisational skills with the ability to prioritise competing demands.
• Experience preparing reports, minutes, and professional correspondence.
• High level of discretion when handling confidential information.
• Excellent communication and stakeholder management skills.
• Proficient in Microsoft Office and information management systems.
• Ability to work independently, use initiative, and manage multiple priorities.

To apply please send your CV via the link