Compliance & Recruitment Officer

As a Compliance & Recruitment Officer, you will play a vital role supporting the Recruitment and Compliance Team Partners to ensure that our recruitment and onboarding processes for permanent staff, temporary workers, and volunteers align with regulatory requirements and maintain the integrity and compliance of our hiring practice.

This role is not open to sponsorship.

Main duties of the job The Compliance & Recruitment Officer plays a vital role supporting the Recruitment and Compliance Team Partners to ensure that our recruitment and onboarding processes for permanent staff, temporary workers, and volunteers align with regulatory requirements and maintain the integrity and compliance of our hiring practice.

As a Compliance & Recruitment Officer you will deliver a high quality and responsive service to prospective candidates, recruiting managers and business stakeholders. In addition, you serve as a subject matter expert to the People Team and the wider organisation, ensuring that we prioritise the safeguarding of the children and young people right from the start of an employee's recruitment and onboarding journey.

About us The Children's Trust is the UK's leading charity for children with acquired brain injury, providing expert rehabilitation, education, therapy, and care at our national specialist centre in Tadworth, and to children and their families across the UK, via our Brain Injury Community Service.

We offer a range of benefits including adoption pay, time off for fertility treatment, enhanced paternity leave, paid carers leave, time off days for menopause symptoms, time off for gender reassignment, additional annual leave days for long service, free on site parking, staff shuttle service, subsidised cafeteria, on site staff accommodation (subject to availability) and the opportunity to develop your career in a supportive and collaborative environment.

Job responsibilities On-Boarding & Compliance

• Coordinate all aspects of the onboarding and compliance process, ensuring processes are completed accurately, efficiently and in a timely manner: issuing contracts, pre employment compliance checks, keying new starters and setting them up on the onboarding system.
• Ensure accurate entry and maintenance of data on the relevant HR systems and spreadsheets, employing robust quality assurance and due diligence measures.
• Act as the subject matter expert for Access Recruit & Onboarding and Better Impact for the team, candidates/onboardees and the wider organisation.
• Monitor and maintain ongoing compliance requirements across staff files, including Right to Work documentation (valid Visas and passports), Professional Registration, professional insurance etc.
• Ensure that all aspects of the DBS process are managed in accordance with policy and procedures.
• Assist the Recruitment & Compliance Manager in preparing, analysing and producing relevant reports and statistics.
• Conduct audit checks on new starter, volunteer and temporary worker files and report back to the team to ensure continuous improvement and accuracy of data collected.
• Coordinate and/or supervise a regular calendar of personnel file reviews and audits to ensure regulatory compliance, and to escalating non compliance issues to the Compliance Partner and/or the Recruitment & Compliance Manager.
• Assist in the coordination and delivery of an annual audit of CQC and Ofsted standards across relevant business areas.
• Proactively maintain up to date knowledge of associated regulatory requirements, highlighting updates and implications as soon as reasonably practical.
• Impart expertise by delivering training sessions for new starters on compliance processes.
• Collaborate with the Organisation Development Team to ensure a seamless and engaging onboarding and induction experience for new staff and volunteers.

Recruitment & Selection

• Be responsible for the recruitment, onboarding and compliance process for all types of employees, bank staff, temporary workers and volunteers.
• Maintain the administration of recruitment and onboarding records, ensuring that these are complete and accurate.
• Ensure that all recruitment activities and the candidate life cycle are underpinned by our Promises while adhering to current employment legislation including Disclosure & Barring Service, Care Quality Commission, Ofsted, KCSIE and all policies and procedures.
• Maintain an up to date list of vacancies and ensure that all vacancies are advertised internally and/or externally in a timely manner.
• Support the Recruitment Team in the review and implementation of new and progressive recruitment initiatives such as Employee Referral Scheme, Graduate Programmes, Apprenticeships and overseas recruitment, to increase diversity and skill set across the organisation.
• Support the Recruitment & Compliance Partners with advertising vacancies, and in the organisation and delivery of recruitment events and campaigns.
• Support the Recruitment & Compliance Manager with bank administrator recruitment and assignment management.
• Supervise and coordinate the daily work tasks of the Bank Administration or Volunteer support team, ensuring that administrative aspects of the recruitment process are delivered to regulatory standards, on time and in a professional manner.
• Undertake other or additional duties that are within your skill set and that the organisation may reasonably require from time to time.

People Team Support

• Where required, contribute to the collation of relevant recruitment and compliance data, ensuring that this is complete and accurate, to support the preparation, analysis and production of relevant service reports such as recruitment KPIs, time to hire (on boarding KPIs), SCR school reports, right to work/visa reporting.
• Build strong internal and external relationships and provide a first class, added value service to all staff and external partners.
• Where required, provide additional support on specific People Team projects as agreed with the Recruitment & Compliance Manager.
• Assist in streamlining and automating processes to improve operational efficiency.

Automation & Digitisation

• Streamline People Partnering administrative processes through the adoption of digital solutions.
• Where possible implement AI technologies to automate routine tasks, enhancing overall efficiency.
• Explore and implement the use of AI powered tools.

Professionalism

• Take action and raise concerns.
• Adhere to the policies and procedures of The Children's Trust.
• Maintain professional boundaries and professionalism at all times.
• Demonstrate the organisation's values and behaviours at all times.
• As a member of the People Team, you will be expected to support at least one Children Trust event annually; if events take place outside of regular working hours, time off in lieu will be provided.

Health and Safety

• Adhere to all Health and Safety guidelines, principles and regulations to perform your role and comply with The Children's Trust policies and procedures.
• Provide evidence of all vaccinations (or medical exemption) required for the post.
• Adhere to manual handling procedures and complete mandatory manual handling training.
• Promote the health and safety of others.
• Use the incident reporting and risk assessment system (IRAR) to identify and report risks and incidents or direct actions if instructed.
• Responsible for identifying and mitigating risk within the work environment.

Wellbeing and Emotional Resilience

• Maintain a positive approach and outlook when dealing with change and overcoming challenges and problems.
• Recognise own limitations, develop realistic goals, and use the support network when necessary.
• Treat challenges and problems as a learning experience.
• Remain organised and focused when under pressure.
• Respond appropriately and effectively to all constructive feedback.
• Motivate self and others.

Person Specification Experience

• Expertise within an HR, compliance and recruitment environment.
• Working under pressure in complex and demanding environments and meeting specific timeframes.
• Experience of working with Excel databases and updating tracking spreadsheets and information systems.
• Excellent communication and presentation skills, both written and verbal, to provide clear, succinct and prioritised feedback and recommendations.
• Experience and practical application of CQC, Ofsted Care and Ofsted Education compliance regulations.
• Working knowledge of relevant regulations.

Personal Qualities

• Commitment to the vision and Promises of The Children's Trust.
• Flexible and can do attitude to competing commitments in workload.
• Highly motivated and reliable.
• Ability to cope working in a demanding environment.
• Commitment to maintaining personal wellbeing and the wellbeing of colleagues.

Qualifications

• Educated to A level, including GCSE Maths & English or demonstrable, equivalent professional experience.

Skills & Knowledge

• Ability to build strong working relationships with candidates and stakeholders.
• Strong planning, administrative and organisational skills.
• Ability to embrace change and new challenges and learn new skills with a positive attitude.
• Demonstrate experience of working alone, using initiative and being curious.
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