Business Management Officer

Business Management Officer (Personal Assistant) - EO

Location: London (Seacole Building, 2 Marsham Street, London SW1P 4DF)

• Rate: £17.54
• Monday-Friday, 37 hour per week
• full time office based

If you're an organised, calm and proactive Personal Assistant who enjoys supporting senior leaders and keeping day-to-day operations running smoothly, this could be a great next step. Hiring for a reputed client, this is a full-time office-based role with hybrid working (2-3 days per week from London), offering a structured contract from 14 September 2026 with potential extension.

What you'll be doing:

• Manage complex diaries, prioritise appointments and resolve scheduling conflicts
• Coordinate meetings, forums, workshops and leadership events
• Liaise with senior leadership teams and stakeholders to coordinate activities and communications
• Monitor and manage shared mailboxes, responding to and allocating requests appropriately
• Arrange meeting rooms and support hybrid and virtual meetings via Microsoft Teams
• Facilitate meetings, including managing breakout rooms and supporting meeting logistics
• Coordinate visitor arrangements and multi-site activities when required
• Arrange travel, accommodation and the associated logistics
• Prepare, collate and distribute meeting papers, agendas and supporting documentation
• Produce newsletters, briefings, communications and meeting minutes
• Create and distribute communications using Mailchimp and other communication platforms
• Support onboarding and offboarding, coordinating IT and access requirements
• Maintain accurate team records, trackers, distribution lists and organisational information
• Resolve day-to-day queries and liaise with corporate service teams
• Maintain SharePoint sites, databases and team records
• Provide ad hoc administrative and office support as required

What you'll bring:

• Experience providing administrative, personal assistant or executive support in a busy environment
• Proven ability managing complex diaries and coordinating competing priorities
• Experience supporting senior leaders and working with a range of stakeholders
• Excellent organisational, communication and interpersonal skills
• Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint and Teams
• Ability to work independently, manage multiple tasks and stay accurate