Business Coordinator / Hybrid Office Manager

Do you want to join an ambitious and growing business in a creative industry?

Do you want to make the difference in running a business successfully?

If your answers are "yes", we want to hear from you!

We are looking for an extra-ordinary Business Coordinator / Hybrid Office Manager.

They will take on back-office responsibilities and assist the commercial director in business development and sales.

The ideal candidate will be competent in prioritising and working with little supervision. They will be driven, self-motivated, pro-active and trustworthy.

The Business Coordinator / Hybrid Office Manager will ensure smooth running of the business and delivering of orders, and will contributes in driving sustainable growth.

Responsibilities

Assist the sales function by distributing and help managing enquiries

Assist running projects smoothly by placing and managing orders, organising collections, shipping and deliveries, etc.

Manage phone calls and correspondence and distribute as fits

Support budgeting and book-keeping

Manage import procedures and other policies and protocols

Manage suppliers (products, stationery, transport, couriers, etc.)

Prepare reports and presentations as assigned

Administrative tasks (proformas, invoices, delivery notes, etc.)

Manage and distribute samples

Support the director with business development activities

Identify efficiency opportunities and optimise procedures and processes to best support the business's growth

Assist with planning and executing marketing initiatives

Requirements

2-5 years of administrative or back-office experience or in a similar role within a small B2B business

Understanding and/or interest in the sales process and marketing

Flexible and eager to get involved in many areas of the business

Excellent communication and organisational skills

Sense of initiative

Very high attention to detail

Proficient computer skills (Office). Photoshop and SquareSpare a plus.

Hands-on approach: it is a small business.

Eager to take on more responsibilities as the role develops

Understanding of social media

Business acumen

Understanding and/or experience of import trading procedures

What we offer

25- 30K + Bonus

A friendly working environment

Exposure to a highly creative industry

Opportunity to get involved and learn about many areas of the business

Hybrid working

Opportunity to grow with the role

About us

paolo.interiors is an established and growing supplier of interior design finishes, including marble, tiles, terrazzo and timber flooring. We are driven by the passion of what is aesthetically pleasing and at the same time practical in everyday life. We pride ourselves on helping interior designers and architects make their clients' dream homes come true, by translating their creative concepts into functional spaces, leveraging years of experience and technical know-how of materials.