ASC Global - Office Manager/Business Administrator (London)

ASC Global - Office Manager/Business Administrator (London)

Date Posted: Tuesday 13th May 2025

About Us:

ASC Global is a fast-paced fashion PR agency representing cutting-edge designers, global fashion brands, and trendsetting creatives. Our team thrives in a dynamic environment where creativity meets strategic thinking. We're seeking a confident, proactive Office Manager / Administrator / Business Manager to keep our operations running smoothly and support our team behind the scenes.

The Role:

This hybrid role is essential for the daily functioning of the agency. You'll oversee office management, administrative support, and business operations, including organizing showrooms and events, handling invoices, and managing supplier relationships. You will be the key person ensuring the agency remains organized, efficient, and meets deadlines.

Key Responsibilities:

• Ensure smooth office operations, including supplies, technology, facilities, and studio organization.
• Coordinate with landlords, vendors, and service providers.
• Manage press samples, showroom materials, and fashion assets.
• Support planning and logistics for PR events, fashion weeks, launches, and showrooms.

Administrative Support:

• Manage calendars, schedule meetings, and arrange travel for leadership.
• Handle incoming communications, documents, and maintain filing systems (digital and physical).
• Maintain client and media contact databases (e.g., Launchmetrics, Fashion GPS).

Business Operations:

• Process invoices and expenses, liaising with accountants or bookkeepers.
• Support HR processes, including onboarding freelancers or new team members.
• Track budgets for events, campaigns, and office costs.
• Prepare internal reports and presentations as needed.

Team & Culture Support:

• Coordinate internal team communications, meetings, and celebrations.
• Help foster a positive and productive team environment aligned with our creative culture.

Requirements:

• Proven experience in office management, administration, or operations, preferably in a creative or agency setting.
• Strong organizational and multitasking skills with attention to detail.
• Professional communication style and discretion with confidential information.
• Experience managing budgets and working with financial documents.
• Proficiency in Google Workspace, Excel, and agency tools (e.g., Slack, Trello, accounting software).
• Bonus: Experience in fashion PR, events, or media environments.

Additional Benefits:

• Private Health Insurance
• International Travel Opportunities
• Generous Holiday Allowance (including Christmas/New Year closure)
• 1pm Finish Every Friday

No recruitment agencies

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