Administrative Assistant to OVG

Department of Paediatrics, Oxford Vaccine Group, Churchill Hospital, Oxford

About the role

We havean exciting opportunityfor an enthusiastic administrative professional,or quick-learningearly career individual,to join theOxford Vaccine Group (OVG)in the Department of Paediatricsas ourAdministrative Assistant.

OVGis a leading clinical researchinstitute, led by Professor Sir Andrew Pollard,conductingstudies into new and improved vaccines for adults and children.You willbe part of this dynamic team, supporting the world-leading research and day-to-day smooth running of OVG, with opportunities to gain experience in a wide range of administrative tasks and projects.

Key duties of the roleincluderesponding to enquiries,bookingand rearranging meetings,assistingwith events, leading on administrative duties for the staff induction and leavers programmes, preparing paperwork on behalf of colleagues, making travel arrangements, and general office administration.

This position is offeredfull-timeon a fixed-term contract,initially for one yearwith the possibility to extend.

Please note, whilst we endeavour to support flexible working, this is expected to be anin-office roledue to the requirements of the post.

About the department

The Department of Paediatrics is committed to equality and valuing diversity.The Department of Paediatrics has been honoured with the Athena Swan Gold award, a national gender equality charter, recognising the Department's innovative policies and practices. We are committed to the professional development of our staff by providing up to ten paid days annually for skill enhancement and allowing applications foradditionaltraining funding. By joiningus, you will have the opportunity to contribute to a forward-thinking department.

We welcomenew staffwith ideas who are willingto shape the future of the department that thinks about its staff and wellbeing.In addition to the University of Oxfordwellbeing resources , the Department of Paediatrics sponsors weekly exercise classes such as yoga and bootcamp sessions as well as a choir.For staff on work visas, we also offer financialassistancetowardsvisa renewal fees.These activities are designed to promote physical and mental wellbeing among staff members.

Please visitourwebsite to find out more about the Department.

About you

You will be trustworthy, dependable, confident using your own initiative,andableto work well with staff atdifferent levelsof seniority. Demonstratable excellent communication, IT and organisational skills are essential, as well as experience in an office environment.

Application Process

You willbe requiredto upload a CV and Supporting Statement as part of your online application.Your application will not be processed if you do not include both documents.

The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Clickhere for information and advice on writing aneffective Supporting Statement.

To discuss the post in more detail, please contact the OVG PA team using the contact details below.

Only online applications received before 12.00 midday on Wednesday 24th June 2026 will be considered. Interviews will be held as soon as possible thereafter.

The Departmentof Paediatrics offers an Interview Expense Reimbursement Policy in its efforts towards equality,diversityand inclusion. Should you be invited to interview, we will share further information about the policy at that stage.

Salary (£) : 28,437 - 32,108 per annum with a discretionary range to £34,732 per annum (pro rata)

Click on the link(s) below to view documents