Administrative Assistant

Job description:

Administrative Assistant / Junior PMO

? Monthey, Switzerland ? Contract ? OctJun(Extension possible)

About the Role

Syngenta is seeking an Administrative Assistant 3 (Junior Project Management Officer - PMO) to support its Europe Engineering Department during a peak period. This is an excellent opportunity for a motivated professional with strong organizational, analytical, and project support skills who is eager to grow into a PMO career.

Responsibilities

Project Administration & Reporting

• Create and maintain project dashboards & reports (financial, resources, progress tracking).
• Manage and update project documentation.
• Oversee order tracking (orders, acknowledgements, billing).

Data & Analysis

• Collect and consolidate project data.
• Prepare periodic reports and variance analyses.
• Provide insights through dashboards and data visualization.

Communication & Documentation

• Draft training materials, guides, and procedures for the PMO.
• Write and distribute meeting minutes.
• Develop presentations for stakeholders.
• Ensure documentation management and archiving.

Tool & Process Management

• Maintain project management tools, standards, and templates.
• Support continuous improvement of PMO processes.
• Provide user training and troubleshooting support.

Coordination & Monitoring

• Track project actions and deadlines.
• Coordinate between stakeholders to ensure timely updates.
• Remind teams of pending inputs and tasks.

Requirements

• Education: Degree in Project Management, Administration, Engineering, or related field (HES/UAS or equivalent).
• Experience: Minimum 3 years in a similar role (preferably in an industrial environment).
• Languages: French (required), English (highly recommended), German (a plus).
• Technical Skills:
  • Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).
  • Experience with project management/reporting tools (e.g., MS Project, Power BI, SAP, SharePoint).
• Soft Skills:
  • Strong analytical and organizational skills.
  • Excellent writing and synthesis ability.
  • Proactive, flexible, detail-oriented, and able to work under pressure.
  • Strong interpersonal and communication skills.

Location & Contract Details

• Location: Monthey, VS
• Start Date: 01 October(flexible depending on notice period)
• End Date: 30 June 2026
• Schedule: 40 hours/week, 8 hours/day

Why Join?

This role offers a unique opportunity to gain hands-on project management experience within a leading global agribusiness. The position is designed to evolve and offers strong exposure to PMO processes, finance-related topics, and cross-functional collaboration.

? Interested? Submit your CV and join Syngenta's mission to improve sustainable agriculture worldwide.

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