Administration Assistant

Location: Sellafield Site
Salary: £27,000 p/a
Job Type: Full Time
Contract Type: Temporary (up to 12 months)
Hours: Monday to Thursday, 7:00am - 4:30pm (flexibility may be required to meet project deadlines)

Overview
NXT Recruitment is working in partnership with a specialist engineering business to recruit an Administration Assistant to support a major project based at Sellafield.

This is an excellent opportunity to join a busy project team, providing essential administrative support to ensure the smooth coordination of training, compliance, documentation, and day-to-day project administration. The successful candidate will play a vital role in maintaining accurate records, supporting project managers, and ensuring compliance with site and regulatory requirements.

This position would suit an organised and proactive administrator who thrives in a structured environment and enjoys supporting multiple stakeholders across a large-scale project.

Key Responsibilities

• Maintain and update SQEP (Suitably Qualified and Experienced Personnel) records for employees and subcontractors
• Monitor competency records and training requirements for project personnel
• Coordinate mandatory site training, inductions, and renewal requirements
• Liaise with training providers, HR, and line managers to arrange training activities
• Maintain accurate digital and paper-based training and compliance records
• Schedule internal and external meetings for project teams
• Track meeting actions and ensure deadlines are followed up
• Prepare, update, and organise project documentation
• Support the preparation of reports, submission packs, and compliance documentation
• Maintain document control, version management, and structured filing systems
• Ensure documentation complies with quality assurance and audit requirements
• Act as the main administrative point of contact for the project team
• Process purchase orders, timesheets, expenses, and general project administration
• Liaise with internal departments including HR, HSEQ, Procurement, and external stakeholders
• Provide administrative support to Project Managers and the wider project team as required

Requirements

• Previous experience in an administrative or project support role
• Excellent organisational skills with the ability to manage multiple priorities
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to handle confidential and compliance-sensitive information
• Good working knowledge of Microsoft Office, including Word, Excel, Outlook, and SharePoint
• Ability to work independently and as part of a collaborative team
• Professional, reliable, and able to work under pressure
• Previous experience within construction, engineering, infrastructure, or another regulated industry
• Experience supporting projects within a highly regulated environment
• P4 Pass Holder
• Experience with document control systems and compliance documentation

Please contact Simon Kean at NXT Recruitment on or for more information.
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