Workforce Planning and Deployment Specialist

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Workforce Planning and Deployment Specialist Band 6 Main area Workforce Planning Grade Band 6 Contract Permanent Hours

• Full time
• Flexible working

37.5 hours per week Job ref 307-APR25

Employer 279 University Hospitals Sussex NHS Foundation Trust Employer type NHS Site Worthing Hospital Town Worthing Salary £37,338 - £44,962 per annum Salary period Yearly Closing 18/05/:59

About our Trust

At UHSussex we're proud to be at the heart of the NHS. As one of the UK's largest acute Trusts , we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Our hard-working, talented and dedicated people work together towards a common goal - to always put our Patient First . In fact our mission is summed up by our 'where better never stops' motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Job overview An exciting opportunity has arisen to join the Workforce Planning & Deployment team within University Hospitals Sussex NHS Foundation Trust (UHSx) as a Workforce Planning & Deployment Specialist. You will be a key role within the workforce planning function and be responsible for providing high quality reporting, analysis and presentation of complex medical and non-medical workforce deployment information.

You will utilise a variety of rostering and HR systems providing an integrated approach to workforce planning and deployment. Reporting will include data relating to attendance, rostering performance, job planning, roster fill rate and other HR related metrics.

Main duties of the job • Responsible for supporting the medical & non-medical rostering & deployment teams by creating a suite of reports & dashboards for operational & clinical leaders, divisions & corporate teams
• Provide data & statistical analysis relating to the management & deployment of our medical & non-medical workforce
• Produce regular & ad hoc reports as required from a range of HR systems
• Analysing & interpreting highly complex shift & working patterns at individual, ward & organisation level to support the development of rostering processes & practice
• In conjunction with others lead the development & embedding of KPIs relating to workforce deployment & effective workforce management
• Provide specific reports for internal and external audits and support the implementation of recommendations
• Present highly complex data to a range of audiences using graphs & charts
• Interpret & present complex data, making judgements about assumptions/data definitions & making recommendations to senior managers
• Support the medical & non-medical rostering & deployment teams in contributing to the delivery of Trust strategies, action plans, & specific projects
• Support formulating plans for delivery, which will often involve complex relationships & alignment between projects & programmes of work including responding flexibly & making appropriate adjustments based on changing circumstances
• Judging when to manage issues within own scope/autonomy & when to escalate

Working for our organisation At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Detailed job description and main responsibilities Supporting the development of the annual workforce plan and the ongoing monitoring and reporting against plan throughout the year. Exciting opportunity to be involved in the longer term strategic workforce planning as part of the Trusts 5 year strategy.

For full responsibilities please see attached JD & Person Specification

Person specification Experience / Qualifications

• In-depth specialist knowledge of data manipulation, statistics and critical analysis acquired through an undergraduate degree or equivalent gained through qualifications and relevant experience
• In-depth, specialist knowledge of data (including data extraction, validation, manipulation, analysis and interpretation) in an NHS context.
• Good general awareness of current NHS policy and priorities.
• Strong track record in stakeholder engagement and good communication of complex issues to different audiences
• Experience of developing/delivering staff training in own areas of expertise
• Experience of project management
• Experience of conference presentations
• Understanding of workforce metrics and KPI's.
• Experience of using ESR

Communication & Interpersonal

• Expertise in communicating (verbal and in writing) to 'lay' audiences
• Ability to work effectively as part of a team. In particular to form and maintain collaborative relationships with peers across the Trust
• Significant experience of working with workforce or organisational data

Analytical & Judgemental

• Able to demonstrable insight and innovation in producing business intelligence and management information
• Able to assess risks to successful project delivery (time, cost, quality), taking appropriate remedial action (within own scope of responsibility), and escalating issues when appropriate.
• Experience of selecting and applying quantitative and qualitative research methods.

Planning & Organisational

• Well-developed administrative skills including the ability to work under own initiative, organise and prioritise workloads, meet deadlines and work well under pressure.

Information and Communication Technology

• Ability to understand and use advanced features of Microsoft applications e.g. pivot tables, charts and databases (EXCEL); tables, forms, queries, reports and macros

Equality Diversity & Inclusion

• Evidence of having undertaken own development to improve understanding of equalities issues
• Evidence of having championed diversity in previous roles (as appropriate to role).

Important information for applicants:

Please note, the use of AI generated applications will be closely monitored. It is at the managers discretion to reject your application if they feel the majority has been created through the use of AI tools.

Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.

Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.

Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.

DBS Checks: As part of our commitment to a safe working environment . click apply for full job details