Utilities Manager / Portfolio Administrator

We are working with a leading property developer (leading residential property developer) to find an organised, detail-driven Utilities Manager / Portfolio Administrator to take ownership of utilities across their portfolio and keep the team's admin running smoothly.

Utilities Manager / Portfolio Administrator

London Salary: c.£32,000 Hybrid: 3 days office, 2 days home

The Role

• Review and validate supplier utility bills across the portfolio, checking billing periods, account names, meter readings and VAT treatment
• Manage MPAN and meter data, making sure supply records are accurate and up to date
• Handle council tax across the portfolio, including liabilities, voids and account changes
• Query billing errors with suppliers and get them resolved
• Maintain trackers for compliance certificates and warranties so nothing lapses
• Improve existing Excel trackers, or build new ones, to make reporting clearer and more efficient
• Arrange contractors and coordinate visits across the buildings
• Provide general office and administrative support to the property team

This is an administrative role. You won't need engineering or meter-installation expertise, but you will need a sharp eye for detail and a good understanding of how utility billing works.

The Person

• Experience checking and managing utility bills, ideally across a multi-site or property portfolio
• A working understanding of MPANs, meter readings, VAT on utilities and council tax
• Strong Excel skills and the confidence to build and improve trackers
• Excellent attention to detail and a methodical, organised approach
• Experience in an office or property administration role, including coordinating contractors
• Clear, confident communication with suppliers, contractors and colleagues
• A proactive mindset and a habit of spotting ways to do things better

The Package

• Salary: c.£32,000
• Hybrid working: three days in the office, two from home
• Breakfast and lunch prepared daily by an in-house chef
• Healthcare
• Pension
• The chance to join a growing client-side team at a leading developer