Temporary Office Manager - International Trade!

Job Title: Temporary Office Manager

Industry: International Trade & Development

Salary: £14.50 per hour

Location: Walking distance from Bank Station

Start Date: ASAP

End Date: Ongoing

Role: Temporary

Hours: 9am-6pm - Fully Office based

Overview

This role is responsible for ensuring the smooth day to day running of the London office, covering office operations, facilities management, and light Personal Assistant (PA) support when the Director is in the London office. The position combines operational oversight with hands on administration and requires a highly organised, discreet, and proactive individual.

Key Responsibilities Office & Facilities Management

• Oversee the day to day operation of the London office, ensuring a safe, efficient, and well organised working environment.
• Manage facilities services including maintenance, cleaning, security, IT support coordination, and office supplies.
• Act as the main point of contact for landlords, building management, contractors, and service providers.
• Coordinate office moves, refurbishments, and space planning as required.
• Ensure compliance with health & safety, fire safety, insurance, GDPR, and other regulatory obligations.
• Maintain policies, procedures, and compliance records related to office and facilities management.

Supplier & Contract Management

• Manage relationships with external suppliers and service providers.
• Negotiate, manage, and monitor contracts for office services and facilities.
• Track renewals and ensure value for money while maintaining service standards.

Administrative & Operational Support

• Support general office administration including document management, filing systems, and records maintenance.
• Coordinate internal meetings and ensure meeting rooms are prepared and equipped.
• Liaise with IT providers and support colleagues with basic systems or access issues.

PA Support (When Director is in the London Office)

• Provide diary management, scheduling meetings, and coordinating appointments.
• Arrange internal and external meetings, including preparation of agendas and logistics.
• Coordinate travel arrangements, including flights, hotels, and ground transport when necessary.
• Act as a reliable point of contact, handling queries with discretion and professionalism.

Core Skills & Competencies

• Strong office and facilities management and PA experience.
• Excellent organisational and time management skills, with the ability to manage multiple priorities.
• High level of discretion and confidentiality when handling sensitive matters.
• Confident communication skills with internal stakeholders, suppliers, and external partners.
• Practical, solutions focused approach to problem solving.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfortable using shared systems such as SharePoint or Teams.

Personal Qualities

• Professional, calm, and approachable manner.
• Highly organised and detail oriented.
• Adaptable and flexible, able to switch between operational tasks and PA style support as needed.
• Able to work independently with minimal supervision.

Desirable Experience

• Previous experience in office management, facilities management, or estates/property administration.
• Exposure to PA, administrative, or reception style responsibilities.
• Experience working in a small office, senior stakeholder, or family office environment where trust and discretion are key.
• Working knowledge of UK office compliance and health & safety requirements.

This role would suit someone who enjoys being the central point of coordination for an office and can confidently combine operational responsibility with light PA support when required.

Office Angels is an employment agency and a business. We are an equal opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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