Temporary Administration Assistant

Temporary Administration Assistant

RESPONSIBLE TO: The School Principal and the Head of Administration and Principal's Office through the Administration Manager

JOB PURPOSE: To provide reception, administrative support for the College.

MAIN DUTIES AND RESPONSIBILITIES

Administration

• Deal with a range of queries and requests from pupils, parents, staff and external stakeholders
• Operate office switchboard
• Receive and distribute post to the relevant staff members
• Greet and record visitors at reception in a friendly and professional manner
• Operate manual and/or computerised information systems in connection with students, staff, examinations, medical services, transport, etc.
• Maintain manual and computerised student records, following data protection and policy guidance
• Receive and record student absence documentation
• Maintain transport documentation for pupils and distribute bus passes
• Operate requisitioning procedures, including the ordering, purchasing, receiving, checking, storage and distribution of office resources
• Provide word processing, filing, and photocopying in support of administrative processes, including the use of e-mail and internet facilities where appropriate
• Provide hospitality when required

This job description may be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.

32.5 hours per week, 8.30 am - 3.30pm Monday to Friday

Lunch: half an hour at a time to suit the department.

Salary: Salary is based on NJC scale points 12-17 equivalent £14.86 per hour.

Overtime: Overtime may arise from time to time, and it is a condition of employment that the post holder will be required to work a reasonable amount of overtime when called upon to do so.

Contract Type: This is a temporary position until Friday 18th December 2026 with a possibility of an extension.

Notes to job applicants

• You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
• Shortlisting will be carried out on the basis of the essential criteria set out below, using the information provided by you on your application form.
• Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.

Essential criteria for appointment

• 5 GCSEs (Grades A -C) including English Language and Mathematics, or equivalent
• A minimum of one years' experience in an administrative/clerical role in a busy office environment
• Evidence of proficiency in the use of computer packages, to include use of Microsoft Word, Excel, PowerPoint and Outlook

For a full job description, monitoring and application form, please see below.

Closing date for receipt of applications is Friday 23rd October 2026 at 12 noon.

Late applications will not be accepted. Interviews will take place as soon as possible thereafter.

Applicants must complete the Hunterhouse College application form. The application must also be accompanied by the Fair Employment Monitoring Form.

Hunterhouse College is an equal Opportunities Employer and welcomes applications from all sections of the community. It reserves the right to interview only those candidates who appear, from the information
available, to be the most suitable in terms of experience, qualifications and other requirements of the post.

Hunterhouse College adheres to the Department of Education's Guidance on Child Protection which relates to working with children and young people in educational settings. The successful applicant will be vetted for employment as set out by AccessNI as an Enhanced Disclosure. (see )

Hunterhouse College operates a no-smoking policy in all areas of the campus.

A reserve list for future, similar vacancies will be maintained which will normally be kept open for no longer than twelve months unless there are compelling reasons for extending the period. The Board of Governors
reserves the right to appoint an alternate from the reserve list, without re-advertisement, for such future vacancies