Team Administrator - BaNES CAMHS Liaison Team

Are you an experienced admin individual who is keen to develop a career in mental health?

A part time vacancy has arisen (Fixed Term for 1 Year) to provide a comprehensive and confidential secretarial service to the BaNES CAMHS Liaison Team. This is a new post and an excellent opportunity to set up processes with this expanding team to capture necessary data.

Based in Keynsham, you will be part of a thriving multidisciplinary team that works closely together and supports each other. You will support the hospital Liaison Team with administration processes for patients and their parents/carers.

Main duties of the job

• Opening referrals for the BaNES CAMHS Liaison team and allocating them to the assessing Health Care Professional (HCP)
• Entering diary appointments into the system for assessing HCP with correct time and duration
• Recording CAMHS Liaison referrals and assessments onto the BSW Waiting List Excel spreadsheet, including updating with required data
• Formatting assessment letters and distributing to relevant people and uploading to the system
• Performing other general administrative responsibilities including scanning, taking notes, uploading documents and booking follow up appointments

About us

Benefits of working for Oxford Health NHS Foundation Trust include:

• Good opportunities for career progression
• 27 days annual leave, plus bank holidays, with an increase to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Lease car scheme
• Cycle to work scheme

Person Specification Knowledge

• Understanding of mental health issues
• Previous experience of working in children's services and previous NHS experience

Qualifications - Academic / Skills / Professional

• Demonstrable experience of office work
• Word processing / copy / audio typing experience using MS Office applications including Word, Outlook and Excel
• Ability to confidently use computer software or applications
• Previous experience of general administration functions
• Skills in using MS Teams and PowerPoint

Further Training or Job Related Aptitude and Skills

• Ability to manage and prioritise own workload
• Excellent telephone manner
• Excellent organisational skills
• Ability to use email and internet proficiently
• Good clerical skills including formatting and producing correspondence
• Using filing systems
• Experience of dealing with complex and challenging situations

Experience

• Demonstrable good interpersonal and communication skills
• Ability to multi task, prioritise and work flexibly and under pressure
• Good team working skills
• Experience of dealing with complex and challenging situations

Personal Qualities

• Excellent time keeping, reliability and honesty
• Good time management skills and ability to prioritise workload and demands of role
• Enthusiastic and motivated
• Good team worker but assertive as required
• Willingness to undertake training and development
• Flexibility

Contractual Requirements or Other Requirements

• Ability to travel between sites and to regional meetings as required

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£28,392 to £31,157 a year per annum pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Part time, Flexible working, Home or remote working