Substation Administrator

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.

Job Title: Substation Administrator

Location: Coventry

Contract Type: 12 months

Role Overview

We are seeking an organised and proactive Substation Administrator to provide administrative and operational support to substation and engineering teams. Working closely with operational leaders and stakeholders across Planning, Projects, Compliance, and Safety, you will play a key role in ensuring the smooth day-to-day running of substation operations.

This position requires a highly organised individual who can manage multiple priorities, coordinate activities across various locations, and provide effective administrative support within a fast-paced environment.

Key Responsibilities

• Coordinate travel, accommodation, and logistical arrangements for operational teams.
• Manage and maintain SharePoint sites, databases, and administrative records.
• Prepare professional presentations, reports, and business documentation.
• Utilise Microsoft Excel and Power BI to produce reports and analyse operational data.
• Organise meetings, prepare agendas, record minutes, and track follow-up actions.
• Welcome visitors and support site administration activities.
• Coordinate deliveries and support general office management duties.
• Support employee engagement initiatives, working groups, and wellbeing activities.
• Produce and distribute internal and external reports, business plans, and performance updates.
• Manage purchasing card transactions and monitor expenditure against approved budgets.
• Liaise with stakeholders across multiple sites and departments.
• Provide administrative support for compliance, health & safety, and operational activities.
• Travel occasionally to other operational sites as required.

Essential Requirements

• Previous experience in an administrative or office support role.
• Strong proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Excellent organisational skills with the ability to manage competing priorities.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively within a team environment.
• Professional and customer-focused approach.

Desirable Requirements

• Experience using Power BI.
• Full UK driving licence.
• Experience managing SharePoint sites.
• Previous experience supporting engineering, utilities, infrastructure, construction, or operational teams.

Apply now!

Please be advised: if you haven't heard from us within 48 hours, then unfortunately your application has not been successful on this occasion. We may, however, keep your details on file for any suitable future vacancies and contact you accordingly.

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.