Sr. Facilities & Administration Officer

Salary: ependent on skills and experience

Division: Technology and Operations

Department: Business Partnering

About the Role Introduction -

This is an exciting opportunity to join Oxford University Press (OUP), a globally respected institution, as a Senior Facilities & Administration Officer. If you're looking for a role that offers both operational responsibility and strategic impact, this position is ideal. You'll be part of a mission-driven organization that values excellence, sustainability, and innovation. The role offers exposure to a wide range of facilities and administrative functions across OUP's offices in India, making it a dynamic and fulfilling career move.

Opportunity -

As a Senior Facilities & Administration Officer, you will:

• Oversee daily operations related to facilities and administration across OUP India offices.
• Maintain office infrastructure, manage inventory, and coordinate events and celebrations.
• Handle telecom services, soft and hard facility services, and ID/visiting card issuance.
• Manage asset tagging, reconciliation, and audits in coordination with Finance.
• Act as the single point of contact for travel arrangements and commute logistics.
• Oversee courier and mail services, ensuring cost-effective and timely delivery.
• Prepare and manage budgets, expenditures, and vendor payments.
• Develop and maintain internal policies related to office administration.
• Collaborate with the procurement team for vendor selection and contract management.
• Support Health, Safety, Security, and Environmental (HSSE) initiatives and audits.
• Provide administrative support including orientation sessions, dashboard reporting, and agreement tracking.

Your work will directly impact the efficiency and effectiveness of OUP's operations, contributing to a well-managed, safe, and productive work environment.

About You

• Proven experience in office administration, travel, and asset management.
• Strong communication and stakeholder management skills.
• Business acumen with the ability to prepare financial analyses and business cases.
• Experience in managing third-party contracts and payroll.
• Familiarity with statutory compliance (e.g., Fire NOC, DG Set NOC, Lift NOC).
• Contractor and vendor management expertise.
• Strong negotiation skills and team collaboration.
• Experience with SAP and MIS systems.
• Knowledge of sustainability and HSSE best practices.
• Ability to manage multiple offices and coordinate with cross-functional teams.

Queries

Please contact with any queries relating to this role.

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.