Smokefree Pregnancy Service Administrator

Closing date: 28 April 2026

The post holder will work as part of the Smokefree Pregnancy Service and act as a contact point for the team providing a wide range of administrative and clerical duties. The main responsibilities will be actioning referrals, record keeping and data collection.

Key Responsibilities

• Support the Smokefree Pregnancy Service team with any administrative related activities.
• Act as the first point of contact for referrals and arrange appointments with the Maternity Tobacco Dependency Advisors.
• Provide basic information to pregnant women about the role of the Smokefree Pregnancy Service in supporting their quit journey.
• Maintain up-to-date, accurate and comprehensive records at all times, using the Smokefree Pregnancy digital platform and Hive.
• Maintain databases and support data collection.
• Plan own workload and activities within role boundaries and under the management and guidance of the Smokefree Pregnancy Service.
• Maintain appointment diaries and clinical records.

Qualifications

• NVQ Level 3 or equivalent experience.

Knowledge

• Evidence of continuing personal development.
• Experience of working within a health setting.
• Knowledge of NHS hospital administrative systems.

Training and Experience

• Excellent IT skills and experience of using word processing and data analysis software packages (e.g., Microsoft Excel, Database, Word and Outlook).
• Previous experience of providing administrative support within the NHS.
• Experience of dealing with members of the public.
• Experience of working in a busy office environment.
• Experience in using office information systems.
• Experience of working with confidential information.
• Experience of audits.

Skills and Abilities

• Ability to work independently and as part of a team.
• Excellent written and verbal communication skills.
• Work effectively without direct supervision and be able to prioritise workload to meet deadlines.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.

Employment Details

• Position: Smokefree Pregnancy Service Administrator
• Employer: Manchester University NHS Foundation Trust
• Location: Antenatal Clinic, Trafford General Hospital
• Salary: £25,760 to £27,476 per annum (pro rata)
• Contract: Permanent
• Working pattern: Part-time
• Reference number: 349-SHCG RL4