Site Administrator (2 Year FTC)

Site Administrator (2 Year FTC) Job Alerts Link Job Description Site Administrator (2 Year FTC) Job Location City: Ipswich, Leiston Country/Region: United Kingdom Contract Type: Fixed Term Contract Pole: TRAVAUX PUBLICS (AP003) Full/Part Time: Full Time Remote/Onsite: On-site/Office based Travel Requirements: Occasional travel Requisition ID: 4911 Information at a Glance

Project

As part of Bouygues Construction's Public Works division, VSL International participates in the construction of major technical structures and guarantees their structural safety and durability: transport infrastructure (bridges, tunnels), industrial and energy production structures, and commercial buildings.

VSL's business is based on four areas of expertise:

• Structural systems and technologies
• Civil engineering
• Foundations and soil engineering
• Preservation, structural repairs, renovation and optimization of structures.

VSL has 4,000 employees at 25 locations worldwide (Asia and Oceania, Middle East, Europe, Latin America, Canada).

Role Overview

We are seeking an organised and proactive Site Administrator to support the day-to-day administration and smooth operation of site activities on the Sizewell C project.

Working closely with the Project Manager, Site Managers, Engineers, subcontractors and wider project team, you will provide effective administrative support, maintain accurate records and ensure key project information is managed and communicated efficiently.

This is an excellent opportunity to join a major nuclear infrastructure project and contribute to the delivery of one of the UK's most significant construction programmes.

Key Responsibilities Site Administration & Coordination

• Provide day-to-day administrative support to the site management and project teams.

• Maintain site records, registers, personnel information and project trackers.

• Prepare reports, meeting minutes and project updates.

• Organise meetings and coordinate site communications.

• Assist with employee, visitor and subcontractor inductions.

• Coordinate travel, accommodation, welfare and meeting arrangements where required.

Document Control & Record Keeping

• Maintain electronic and hard-copy filing systems.

• Manage the distribution, filing and retrieval of project documentation.

• Maintain accurate records of drawings, reports, inspections and permits.

• Track document revisions and approvals.

• Assist with project handover and close-out documentation.

Subcontractor & Workforce Administration

• Maintain subcontractor records, attendance and induction information.

• Assist with timesheets, labour returns and workforce reports.

• Track training, competencies and certification expiry dates.

• Liaise with HR, payroll and project teams to resolve queries.

Procurement & Commercial Support

• Raise purchase orders and process requisitions.

• Maintain records of deliveries, plant, materials and equipment.

• Assist with invoice tracking and subcontractor documentation.

• Support procurement schedules and commercial trackers.

Health, Safety & Quality

• Maintain Health & Safety, quality and environmental records.

• Assist with inspection records, permits, toolbox talks and training documentation.

• Support audits and ensure project records are accurate and up to date.

• Follow company and project procedures.

Candidate Profile Education & Qualifications

• GCSEs or equivalent, including English and Mathematics.

• A relevant administration, business or construction-related qualification would be advantageous.

• Training or qualifications in document control, site administration or construction administration would be beneficial.

Experience

• Previous experience in a site administration, project administration or construction administration role.

• Experience working within a construction, civil engineering, infrastructure or engineering environment.

• Experience supporting site teams, project managers or operational departments.

• Experience managing records, trackers, reports and project documentation.

• Experience working with subcontractors, suppliers and multidisciplinary project teams would be advantageous.

• Experience working on major infrastructure, highways, rail, tunnelling, marine or geotechnical projects would be beneficial.

Technical Skills

• Good working knowledge of Microsoft Office, including Word, Excel and Outlook.

• Experience using document management or project systems would be advantageous.

• Ability to maintain accurate trackers, registers and records.

• Strong written and numerical skills.

• Ability to produce professional correspondence, reports and meeting minutes.

• Familiarity with construction terminology and project documentation.

• Understanding of document control and revision-management processes.

Personal Attributes

• Highly organised with excellent attention to detail.

• Professional, reliable and confident when communicating with colleagues and stakeholders.

• Able to manage multiple tasks and deadlines in a busy project environment.

• Proactive approach, with the ability to work independently and use initiative.

• Strong team player with a collaborative and helpful attitude.

• Flexible and adaptable to changing project requirements.

• Discreet and trustworthy when handling confidential information.

• Committed to maintaining high standards of Health & Safety, quality and administration.

VSL/Bouygues Construction is an equal opportunities employer and is committed to creating an inclusive and diverse working environment where everyone is treated fairly and with respect. We welcome applications from all suitably qualified candidates regardless of age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. A copy of our Equal Opportunities Policy is available upon request.