Senior Team Coordinator

Location: On site / London, UK; Job type: Permanent / Full-time; Sector: Architecture; Annual Salary: £37,000 - £40,000

We are seeking a proactive and highly organised Senior Team Coordinator to join our support team in our London studio. This pivotal role will provide comprehensive support to the Partners and their architectural teams, ensuring the smooth running of day to day operations across multiple projects. From managing diaries to coordinating project documentation, you'll be the backbone of administrative efficiency in a dynamic and creative environment.

Purcell is an award winning employee owned architectural and heritage consultancy practice with a commitment to quality, innovation, and diversity. With approximately 350 talented architects, designers, heritage consultants and surveyors across 14 offices in the UK, Hong Kong and Australia, we are proudly ranked No. 1 for Heritage in the World Architecture 100 for a fifth consecutive year.

Key Responsibilities Diary & Meeting Coordination

• Manage Partners calendars and inboxes
• Schedule internal and external meetings, ensuring timely communication and follow ups

Project Administration

• Assist in the preparation and distribution of stage reports, presentations, and other project outputs
• Maintain accurate and up to date project records and documentation
• Risk Management and quality control: identify potential risks and challenges in project execution, work with the team to develop strategies to mitigate risks, proactively address issues that may arise, ensure standards are met through conducting quality assurance reviews, implementing and enforcing quality control processes

Project Management Support

• Update and monitor project timelines, milestones, and resource allocations in CMap
• Support financial tracking and reporting as required

Document & CDE Management

• Organise and maintain project files within Common Data Environment's (CDE's)
• Ensure version control and compliance with document protocols

Team Coordination

• Act as a central point of contact for administrative queries across architectural teams
• Support onboarding of new team members and coordinate training logistics

General Administrative Support

• Assist with travel arrangements, expenses, and other operational tasks

Skills and Qualifications

• Proven experience in a team coordinator, project administrator, or similar support role
• Document control proficiency using Aconex, CEMAR, Atvero, or CMap PIM
• Skilled in Adobe Creative Suite and compiling client reports
• Proficient in CMap (or similar project management tools) and Microsoft Office Suite
• Strong organisational skills with a flexible, self directed approach
• Excellent communication and stakeholder management across all levels
• High attention to detail, professional demeanour, and commercial awareness
• Familiarity with architectural or design studio environments

This job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of Purcell.

As a world leader in Heritage and Conservation, Purcell is committed to embracing diversity and equal opportunity within our international teams.

We welcome people from all backgrounds and celebrate differences through our culture of employee ownership.