Senior Team Assistant!

Job Title: Senior Team Administrator Location: Central London Contract Type: Permanent Annual Salary: £40,000 - £45,000 Working Pattern: Full Time

Our client, a fully independent and employee owned brokerage firm, is seeking a dedicated Senior Team Administrator to support their dynamic team. With a commitment to fostering a respectful and empowering working environment, this role is perfect for someone looking to make a significant impact while enjoying a balance between work and personal life.

Key Tasks & Responsibilities:

• Assist the Executive Assistant with various administrative duties and projects
• Provide clerical support to brokers in London and overseas
• Help administer signatures for Charter Parties
• Coordinate meetings and appointments effectively
• Attend meetings and take accurate notes as required
• Maintain and update the company address book
• Support planning and execution of company events, including overseas travel if necessary
• Liaise with clients and suppliers in a friendly and professional manner
• Coordinate brokers' travel arrangements, including visas ️
• Manage front of house duties, including greeting clients
• Prebook meeting rooms and refreshments
• Arrange courier dispatches and receipts
• Provide ad hoc support to the Office Manager when needed

Essential Skills:

• Strong attention to detail and problem solving abilities
• Excellent written and verbal communication skills
• Exceptional organisational, planning, and time management skills
• Proficient in office software packages

Personal Attributes and Experience:

• Previous administrative or assistant experience
• Discreet and trustworthy
• Ability to work independently and collaboratively within a team
• Self motivated with a drive for success
• Positive and proactive approach, showing initiative
• Flexible and eager to learn new skills

Benefits We Offer:

• Pension contributions up to 12% for eligible employees
• Opportunity to travel with the company!
• Private Medical Insurance with family cover options
• Life Insurance covering 8 times annual salary
• Group Income Protection for long term sick leave
• Mental Health support lines
• Online benefits portal with retail discounts and salary sacrifice options
• Season Ticket Loans and Cycle to Work Scheme ️
• Eyecare Vouchers
• Mobile phone and laptop for work purposes

Join us in shaping the future of shipbroking!

We are an equal opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive.