Senior Research and Innovation Administrator

Senior Research and Innovation Administrator In order to support our growth as a centre of excellence in research, we are looking to recruit a Band 5 Senior R&I Administrator to the R&I Hosted Studies Team within The Christie NHS Foundation Trust. The Hosted Studies Team forms part of the Research and Innovation (R&I) division. This post is offered as a permanent contract at 37.5h/week.

This post is an integral part of the R&I Division's core function which exists to provide an efficient support service for the research delivery teams and both internal and external researchers enabling the Trust to deliver its research ambitions.

The role involves supporting the core R&I team by line managing the R&I Administrator, reviewing and processing amendments and contracts, collating data for performance metrics, managing Research Passports and assisting management to implement new SOPs.

Applicants should be qualified to at least diploma level, or have an equivalent level of experience. They will need to be IT literate with previous experience of administrative work, including understanding of electronic management systems. We are looking for a candidate with good organisation and communication skills; who can work well both in a team and using their own initiative.

Main duties of the job The post holder will support the R&I Core team including (but not limited to):

• Act as a key point of contact with the core R&I team, study sponsors, clinical research organisations and research teams.
• Provide support to the core R&I Office with the management of research projects, particularly the processing of project amendments and contracts.
• Pull data together for performance metrics.Management of Research Passports.Accurate documentation and tracking, as well as a good working knowledge of GCP, research governance requirements and Trust Standard Operating Procedures (SOPs).
• Encourage the sharing of best practice and dissemination of information through regular meetings.
• Responsible for supporting and supervising workload allocation for R&I Administrators.
• Work closely with the Senior Research Management Team to implement new SOPs and working procedures within designated teams
• The Ideal candidate should be self-motivated, an enthusiastic team player, conscientious and hardworking, have good time management, being able to work to tight and/or unexpected deadlines.

About us The Christie is one of Europe's leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country. We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years. We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

Job responsibilities DUTIES AND RESPONSIBILITIES

1 Daily Project Management

1.1 Facilitate the review and processing of all research-related agreementsincluding but not limited to clinical trial agreements, confidentialdisclosure agreements and service-level agreements.1.2 Liaise closely with reviewers/legal experts to aid timely approval andprocessing of such agreements. Work in collaboration with the deliveryteams to prioritise study contracts where appropriate.1.3 Assist with the processing of amendments for Sponsor Authorisation forChristie-sponsored projects and issuing notification of no objections forhosted projects where applicable in accordance with regulatory andresearch governance requirements.1.4 Coordinate and track the review and sign-off of Honorary ResearchContracts and Letters of Access for researchers.1.5 Ensure that the Trust has documentary evidence that projects complywith relevant regulatory and research governance requirements.1.6 Management of the external R&I mailbox, ensuring distribution ofcommunication where relevant and management of internal sharedmailboxes as appropriate.1.7 Work in collaboration with the R&I Coordinators to review the projectinformation available on the Local Portfolio Management System(LPMS) and other trust systems as applicable to ensure accuracy andcompleteness, performing update information exercises as required.1.8 Support the R&I Coordinators in processing new research projects asrequired.1.9 The post holder is expected to use initiative and be able to workindependently without close supervision. They are also expected to planand organise their own time and workload activity with prioritisation,referring to senior managers as necessary. Use own judgement whereapplicable when using facts from situations which may require furtheranalysis.1.10 Plan workload effectively ensuring agreed objectives are met.1.11 Work within trust and divisional policies and procedures, workingunsupervised and independently. The post holder is guided by relevantprotocols and SOPs, and expected to exercise judgement outside theseareas.1.12 Primary point of contact for the R&I Office for disease teams, servicedepartments and the wider R&I office to provide and receive complexinformation regarding R&I activity across the Trust and externally.

2 R&I processes

2.1 Ensure internal and external timelines for processing contracts,amendments and research passports/letters of access are adhered to.2.2 Data collection for divisional metrics and reporting of key performanceindicators.2.3 Data quality review.2.4 Assist with implementation of new systems.2.5 Encourage the sharing of best practice and dissemination of informationthrough regular structured meetings with all administration staff.2.6 Review of relevant SOPs, work instructions and training material toensure these are up to date and fit for purpose. This work is done incollaboration with the wider R&I office.2.7 Contribution to service improvement initiatives relating to areas of workincluding the identification of deficiencies within the service andimplementation of new ways of working in collaboration with the R&Iteam and across the division as required.2.8 Contribute towards the development and implementation of Trust-wideresearch strategies, policies and procedures.

3 Meetings

3.1 Where appropriate, attend R&I meetings / meetings of R&I facilitymanagement committees as required.3.2 Where appropriate, organise and schedule researchmeetings/conferences/in-house training events, ensuring appropriateaccommodation, attendance and distribution of papers, and that anagenda is agreed and where appropriate coordinate with outsidesources.3.3 Provision of minute-taking for internal and external meetings asappropriate.3.4 Participate in and deliver Trust-wide education programmes and study days, regional and national meetings and research seminars asappropriate.

4.1 Responsible for supporting and supervising workloadallocation/monitoring across administrative team members, escalatingissues as appropriate to senior managers.4.2 Provide support to senior managers with general Human Resourceactivities, including but not limited to recruitment and selection, and linemanagement of administrative team members as required. This will be inaccordance with Trust policies.4.3 Provide induction support and training to new and existing clinical trialsstaff through one-to-one and group learning activities.

5 Personal requirements

5.1 Responsible for own professional/personal development, working withtheir line manager to develop and fulfil a personal development plan thatsatisfies the NHS Knowledge and Skills Framework.5.2 Long periods of time spent using keyboard to input information and useof VDU for electronic communication.5.3 Prolonged concentration is regularly required (e.g. when checkingthrough trial documentation and entering data into IT systems).This job description is not meant to be finite and may be subject to change followingdiscussion and agreement with the post holder. Similarly the post holder may berequested to undertake such other duties not mentioned in the job description whichare commensurate with the grade.

Person Specification Qualifications

• Diploma or equivalent experience
• NVQ level 4.
• Post graduate certificate in clinical research or other relevant post graduate qualification.

Experience

• Previous experience working in an administration office.
• Understanding of electronic data management systems.
• Understanding of Information Governance.
• Experience of mentoring junior staff.
• Previous experience of working in the NHS or other healthcare system.
• Experience of working within a research environment.

Skills

• Competent user of Microsoft Office programs.
• Skilled in both written and verbal communication with people at all levels in the organisation.
• Ability to prioritise and deliver to agreed deadlines.
• Able to think quickly and respond appropriately when under pressure
• Ability to extract, interprets, manipulate and present information in a meaningful way.
• Advanced use of spreadsheets.

Knowledge

• Good understanding of research and research management processes.
• Knowledge of clinical research management including amendments and study approval processes.
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