Senior Personal Assistant - Judicial and Legal Services Policy Directorate (up to 12-month, Fix ...

Senior Personal Assistant - HEO (up to 12-month, Detached Duty/Loan or Fixed Term)

Full Time, Part Time/Job Share, Flexible Working

Location: 102 Petty France, London. Hybrid working model with a minimum of 60% on base location.

Salary: New entrants - minimum of pay range. Existing civil servants - better of promotion terms or transfer terms, or minimum pay range.

Job Overview

You will work in a fast paced environment supporting senior leaders, managing diary, inbox, and a range of business support functions. You will also lead a small team of 2 PAs.

Key Responsibilities

• Managing diary and inbox for the Director and Deputy Directors, arranging meetings and travel, resolving conflicting priorities.
• Preparing meeting papers and briefing materials, organising OneNote folders, printing for day diary.
• Align own in office days with Director's requirements and provide appropriate in office cover.
• Relaying views and opinions of senior leaders to staff and stakeholders.
• Co ordinating with Head of Office and Senior Business Manager to support leadership and Directorate priorities.
• Preparing agendas, actions, booking rooms, managing logistics.
• Co ordinating contributions to senior leadership communications and updates.
• Building and maintaining relationships across the Ministry, partners and external stakeholders.
• Providing flexible support and cover across the wider team as required.
• Co ordinating stand ups, information sessions and engagement activities.
• Supporting business continuity, reward & recognition, finance returns, travel reporting, corporate contributions.
• Co ordinating joiner and leaver processes, maintaining records and distribution lists.

Essential Skills and Experience

• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, OneNote and Teams.
• Excellent oral and written communication skills, able to build relationships and influence at all levels.
• Excellent organisational, time management and prioritisation skills, delivering to tight deadlines.
• Proactive, exercising good judgement and making informed decisions on behalf of senior leaders.
• Highly resilient with a "can do" attitude.
• Able to work independently and collaboratively.

Desirable

• Experience supporting senior leaders or directors' diary, inbox and meeting management.
• Experience coordinating policy commissions and briefing requests.
• Familiarity with business support functions.

Benefits

• Annual leave 25 days (30 days after five years service).
• Scheme to buy/sell up to 3 days leave per year; extra paid time off for public holidays and one privilege day.
• Private pension scheme options.
• Extensive training and development opportunities.
• Employee run networks for diversity and inclusion.
• Family friendly policies and flexible benefits.
• Paid paternity, adoption and maternity leave.
• Free annual sight tests for screen users.

Equality and Diversity

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce.