Senior Paralegal - Leasehold Extensions (Remote)

Senior Paralegal - Lease Extensions (Private Matters)

Location: Remote for the right candidate

Role Purpose

This is a senior paralegal role for an experienced case handler with strong procedural and practical experience in leasehold property matters, informal lease extensions and post completion registration. The post-holder will manage a caseload of private lease extension files under the supervision of a solicitor, with responsibility for file progression, client communication, procedural conduct, drafting from precedent, third party liaison and matter management. The post-holder will not provide unsupervised legal advice or conduct reserved legal activities outside delegated authority. All legal advice, legal strategy, legal sign off and supervision of legal risk remain with the supervising solicitor.

Role Objective

To manage a supervised caseload of private lease extension matters efficiently, accurately and proactively, ensuring:

• matters progress efficiently from instruction to completion,
• clients receive high-quality service and clear communication,
• deadlines and third party dependencies are managed effectively,
• risks are identified and escalated appropriately,
• files remain compliant, commercially managed and procedurally sound,
• matters complete efficiently and register correctly.

Key Responsibilities Caseload Management

• Manage a personal caseload of private (informal) lease extension matters under solicitor supervision.
• Progress matters from file opening through to completion and registration.
• Maintain accurate case records, task progression, notes and correspondence.
• Ensure all key dates, milestones and chases are diarised and actioned.
• Maintain orderly and compliant files in accordance with internal procedures and regulatory requirements.
• Prioritise and manage workflow to ensure efficient file progression and client service.

Private Lease Extension Conduct

• Progress private lease extension matters from instruction through to completion.
• Obtain title documents, lease documentation and relevant property papers.
• Review and extract key lease and title information.
• Prepare file summaries and identify key issues for solicitor review.
• Draft and issue initial correspondence to landlords / agents.
• Request, chase and log informal lease extension terms.
• Track and record negotiations and responses.
• Prepare matter summaries and heads of terms for solicitor review.
• Identify and elevate adverse or commercially unattractive lease terms.
• Support progression to agreed terms and documentation.

Drafting & Documentation

• Draft routine correspondence, reports and procedural documents from approved precedents.
• Prepare letters to landlords, agents and third parties.
• Prepare file notes, summaries and matter updates.
• Draft lease extension documentation from approved precedent for review.
• Prepare completion packs, engrossments and execution packs.
• Prepare post completion documentation and Land Registry applications.

Completion & Post Completion

• Prepare completion statements and completion packs.
• Coordinate execution and completion logistics.
• Support completion under solicitor supervision.
• Prepare AP1 applications and post completion registration documents.
• Lodge and monitor Land Registry applications.