Senior Congress And Events Project Manager

The International Association for the Protection of Intellectual Property (AIPPI) is a leading global NGO dedicated to the development, improvement, and legal protection of intellectual property. Based in Zurich, Switzerland, AIPPI is a politically neutral, non-profit organization with about 9,000 members from over 118 countries, including legal professionals, academics, and officials.

Job title :

Senior Congress and Events Project Manager

Workload :

100%

Starting date:

1 Decemberor upon mutual agreement

Reporting to :

Secretary General, Executive Director

Cooperating with :

Congress and Events internal and external stakeholders (e.g. CCC, DMC, PCOs, sponsors, exhibitors, suppliers, convention centres), AIPPI National Groups, AIPPI Committees, AIPPI Bureau, General Secretariat Team

Your main responsibilities:

• Working with Secretary General, Congress and Event team members and Executive Director to develop AIPPI strategic goals for new Congress and Events formats and strengthen current AIPPI s Congress and Events portfolio
• Manage full lifecycle of congress and events
• Develop project plans, define scopes, assign internal and external tasks
• Budgeting and financial planning for Congress and events
• Manage relationships with venues, local, national and international partners
• Working together with Secretary General, Executive Director on KPIs, and Bureau reporting
• Ensure integration of new technologies and best practices for the planning and organisation of Congress and Events
• Represent AIPPI in international event industry and in contacts with local and international partners

Your Profile:

• Bachelor s degree in Event Management, Hospitality, Marketing, Business Administration, or related field.
• Minimum 8 years of experience in event/project management, preferably in association or corporate settings.
• Certified Meeting Professional (CMP) or similar certifications are advantageous
• Strong experience with in-person and hybrid conferences aroundparticipants
• Proven track record of organising international congresses and events (in-person and hybrid) including venue selection, sponsorship/exhibitor coordination, and delegate services.
• Strong ability to manage multiple projects under tight deadlines
• Strong interpersonal and communication skills to engage with diverse stakeholders (leadership, members, sponsors, partners)
• Strong ability to work collaboratively in a team environment
• Empathic personality with commitment to diversity and inclusion
• Skilled in budget planning, contract negotiation, and vendor management.
• Highly organised with meticulous attention to detail, conceptional and problem-solving abilities.
• Culturally sensitive with experience working in international, multicultural settings
• Creative thinker with an eye for memorable experiences
• Proficiency in event management software (e.g. Cvent, EventsAir, Eventbrite, or similar).
• Knowledge of CRM and membership systems (e.g. CRM Dynamics)
• Excellent MS 365 and project management tools (e.g. Asana).
• Excellent language skills in English (native or fully proficient); other language skills (German, French, Spanish, etc.) desirable
• Eligible for Swiss work permit
• Willing and able to occasionally travel for organising and attending AIPPI events

Salary:

A competitive salary in line with the candidate s qualifications and experience

Application:

Please send your complete application documents (CV, cover letter, reference letters, etc.) to until 30 November

Please note that only candidates selected for an interview will be contacted.

Contact person:

Please contact if you have specific questions.

Link:

AIPPI