Senior Administrator

Administrator - 12 month Contract - Donegal - Onsite

This position will support both the site Quality Director and the Division Quality Director.

Responsibilities:

• Responsible for providing administrative and secretarial services to the organisation.
• Includes producing documents, collecting, recording, sorting and filing information, handling mail, preparing routine reports, making travel arrangements, arranging appointments, responding to enquiries, and operating office equipment.
• Individual contributor that works under limited supervision.
• Applies subject matter knowledge.
• Requires capacity to understand specific needs or requirements to apply skills/knowledge.
• Ensures administrative support to Senior Management (often Executives and Board Members), as well as the establishment of internal and external contacts with the Administration.
• Ensures the processing and organization of the information in order to optimize performance.
• Collaborates with other secretaries to streamline administrative processes and maximises efficiency levels according to the strategy, policies and objectives set by the organization.

Requirements:

• Level 8 Degree or equilivant combination of education and work experience
• 2+ years experience in a similar role
• English Fluency
• Someone who can juggle multiple priorities, maintain calendars, track deadlines, and ensure nothing slips through the cracks.
• Must work on own initiative.
• Clear, professional communication - both written and verbal
• Comfortable with scheduling tools, Microsoft 365, preparing documents, coordinating virtual meetings.
• Friendly, approachable, and able to build positive relationships across teams to get things done efficiently.
• Will be privy to sensitive information. Discretion is paramount.

For a confidential discussion and more information on the role, please contact Deirdre Moran.

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