Senior Administrative Specialist

Key Responsibilities:

1.Supplier Management

• Maintain relationships with external vendors and service providers.
• Manage contracts, renewals, and office service agreements.
• Ensure invoices are processed and recorded accurately.

2.Fleet Management

• Oversee company vehicle procurement/leasing, insurance renewal, annual inspections, and maintenance coordination.
• Develop vehicle usage policies and monitor driver compliance (e.g., mileage tracking, fuel management).

3.Office Environment Maintenance

• Ensure office facilities (HVAC, lighting, security systems) are fully functional and coordinate repairs.
• Manage office supplies inventory and optimize procurement processes.

4.Employee Support & Needs Coordination

• Collect and prioritize employee requests (e.g., workspace adjustments, IT support).
• Act as a liaison between staff and cross-functional teams (HR, IT, Finance).

5.IT Asset & Systems Management IT

• Manage procurement, maintenance, and lifecycle of IT equipment (e.g., printers, computers, peripherals).Troubleshoot hardware issues, coordinate repairs with external vendors, and minimize downtime.
• Oversee user account provisioning, access permissions, and backend system maintenance (e.g., email, internal tools).

6.Additional Responsibilities

• Build and maintain the company's documentation archive; assist various departments in communicating with authorities, such as the tax authority, chamber of commerce, immigration authorities, and recycling agencies.
• Organize internal events and meetings, including logistics and budget control.
• Assist in administrative budget planning and expense tracking.

Qualifications:

• Valid EU driver's license (Class B minimum) and clean driving record.
• Fluent in Dutch and English (written & spoken); additional EU languages are a plus.
• 3-5 years of administrative experience, preferably in multinational environments.
• Strong organizational skills with ability to multitask under pressure.
• Service-oriented mindset with teamwork spirit and strong execution capability.
• Proficiency in MS Office and familiarity with fleet/office management software.

We Offer:

• Performance and experience based competitive remuneration.
• Commuting allowance.
• Professional development to support your long-term success.
• An exciting opportunity to build a greener and more sustainable world together.