Senior Administration Assistant (maternity cover)

Senior Administration Assistant (maternity cover)

This role as a Senior Administration Assistant at Elysium Healthcare offers a rewarding opportunity to support the smooth running of day to day operations in a healthcare setting. The successful candidate will be responsible for maintaining efficient office systems, providing consistent administrative support, and liaising with various stakeholders to ensure a high quality, reliable service is delivered.

Main duties of the job

As a Senior Administration Assistant, you will play a crucial role in supporting the day to day operations of the hospital. Your responsibilities will include maintaining efficient office systems, managing incoming communications, producing accurate minutes, and providing flexible cover across the Administration Team. You will also assist with financial and purchasing processes, support training compliance, and work closely with the Social Worker to handle Department for Work and Pensions (DWP) claims efficiently.

About us

Elysium Healthcare is a leading healthcare provider with over 8,000 employees and a network of over 90 services across England and Wales. The organization covers a wide range of healthcare services, including Mental Health, Neurological, Learning Disabilities & Autism, and Children & Education. As part of the Ramsay Health Care group, Elysium Healthcare benefits from a global network that extends across 10 countries and employs over 86,000 people globally.

Job responsibilities

Are you an organised, proactive and detail focused administrator looking to make a meaningful difference in a healthcare setting? Join Elysium as a Senior Administration Assistant to support the smooth running of our day to day operations and ensure we continue to deliver a high quality, reliable administrative service for service users, colleagues and external partners.

In this varied and rewarding role, you will help maintain efficient office systems and provide consistent administrative support across the hospital. You'll act as an important point of contact, liaising with service users, the multidisciplinary team, external agencies and other stakeholders as needed. You'll manage incoming communications, ensuring post and emails are actioned promptly, and you'll take and produce accurate minutes to support meetings and clinical discussions. You will also provide flexible cover across the Administration Team, contributing to the overall effectiveness of the service.

Your responsibilities will include supporting financial and purchasing processes, such as raising purchase orders, liaising with suppliers, receipting invoices on the Unit 4 system and managing petty cash in line with policy. You'll also work closely with the Social Worker to ensure Department for Work and Pensions (DWP) claims are handled efficiently, protecting service user entitlements and maintaining accurate records. This will include monitoring service user balances, processing transactions weekly, issuing sick notes when required and ensuring balances are forwarded promptly on discharge, returning any over paid benefits in accordance with guidelines.

You will also play a key role in supporting training compliance across the service. This includes booking colleagues onto required courses, monitoring e learning completion and keeping internal training systems up to date with accurate records and evidence of attendance.

This role is a fixed term 12 months contract

To be successful in this role, you will have:

• 4 GCSEs, grade C or above, or equivalent (including English and Maths)
• Word Processing Qualification (desirable)
• Business Administration NVQ or equivalent (desirable)

What You'll Get

At Elysium Healthcare, we believe in taking care of the people who care for others, you'll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future:

• Annual base salary of £27,592.50
• The equivalent of 33 days annual leave (including bank holidays) - plus your birthday off and the option to buy additional annual leave, in our annual selection window.
• Career development and training to help you achieve your professional goals
• Access to our Rewards & Benefits platform Ely Vate; Your one stop destination for everyday savings, exclusive benefits, and wellbeing hub!
• Wellbeing support and activities to help you maintain a healthy work life balance
• Access to Blue Light Card, which provides a range of exclusive offers and discounts
• Life Assurance, for added peace of mind
• Stream - instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.
• 24/7 GP service and second medical opinion, to ensure you are the best you can be
• Enhanced Maternity Package, so you can truly enjoy this special time
• Pension contribution, to help secure your future
• Free meals and onsite free parking

About your next employer

Elysium Healthcare has over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person's individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure.